Automated PermitFlow Stalled Permit Escalations
Every Monday, WebRun opens PermitFlow, finds every application with no status change in over two weeks, drafts a polite status-check email to the jurisdiction's plan review contact for your review, and posts a Slack list ranking the longest-stalled applications with the assigned expediter tagged.
How do I catch and escalate permit applications that have stalled?
WebRun checks PermitFlow every Monday for applications with no status change in over two weeks, drafts a polite status-check email to the jurisdiction's plan review contact, and saves it in Gmail for your review before it sends. It also posts a ranked Slack list of the longest-stalled applications with the owner tagged, so a quiet file gets pushed before it turns into a missed deadline.
- No application goes silent for more than a week without a ranked flag
- Every stalled file gets a drafted nudge ready to send
- Applications that move on their own drop off the list automatically
Built for permit expediters · permit expediting firms · general contractors · construction project managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.permitflow.comin a real browser with your saved login - no setup, no API keys. -
1
PermitFlow - find applications with no recent movement
permitflow.com
WebRun opens PermitFlow to find applications with no recent movement. - Open PermitFlow and filter applications to those with no status change in over two weeks
- Capture the project, jurisdiction, current status, and days since the last update
- Note the assigned expediter for each stalled application
Done when Every application stalled over two weeks is listed with its days-silent count.
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2
Gmail - draft a status-check to the jurisdiction
gmail.com
WebRun opens Gmail to draft a status-check to the jurisdiction. - Draft a polite status-check email to the jurisdiction's plan review contact for each stalled application
- Reference the permit number and the date it was last touched
- Save each as a Gmail draft. Leave it unsent for your review
Done when Every stalled application has a drafted status-check email waiting for approval.
-
3
Slack - rank the stalled applications for follow-up
slack.com
WebRun opens Slack to rank the stalled applications for follow-up. - Post a ranked list of stalled applications, longest-silent first, tagging the assigned expediter
- Note which ones already have a drafted status-check ready to send
Done when The team has this week's ranked list of stalled applications to push.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email the jurisdiction without me approving it?
No. Every status-check email is saved as a Gmail draft, never sent automatically. You review and send it yourself, since tone matters when you're nudging an AHJ contact.
How long does an application have to be silent to count?
Over two weeks with no status change in PermitFlow. You can tighten or loosen that window to match how your jurisdictions usually move.
What if the jurisdiction responds before I send the draft?
It reads the live status in PermitFlow each Monday, so once movement shows up, that application drops off the next stalled list automatically.
Related templates
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