Automated PermitFlow Inspection Scheduling
Every morning, WebRun opens PermitFlow, finds every permit ready for its next required inspection, updates a Google Sheets scheduling tracker with the inspection type and how long it's been waiting, and posts a Slack reminder ranking which inspections to book first.
How do I keep track of which permit inspections need to be scheduled?
WebRun checks PermitFlow every morning for permits ready for their next required inspection, updates a Google Sheets tracker with the inspection type and how long each has been waiting, and posts a Slack reminder ranking which inspections to book first. Jobs paused waiting on that inspection are flagged as urgent, so nothing sits ready and unbooked while a crew waits on-site.
- Ready inspections get booked within days, not once someone remembers
- Paused jobs waiting on inspection are flagged as the top priority
- The full inspection queue is visible in one sheet every morning
Built for permit expediters · construction superintendents · general contractors · field service coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.permitflow.comin a real browser with your saved login - no setup, no API keys. -
1
PermitFlow - find permits ready for their next inspection
permitflow.com
WebRun opens PermitFlow to find permits ready for their next inspection. - Open PermitFlow and filter permits to those ready for their next required inspection
- Capture the project, jurisdiction, inspection type, and days since it became ready
- Flag any job where work is paused waiting on that inspection
Done when Every permit ready for inspection is listed with its type and wait time.
-
2
Google Sheets - update the inspection scheduling tracker
google.com
WebRun opens Google Sheets to update the inspection scheduling tracker. - Open the inspection scheduling tracker sheet
- Update or add a row for each permit ready for inspection with type and days waiting
- Sort so the longest-waiting inspections sit at the top
Done when The tracker reflects every inspection ready to be booked as of this morning.
-
3
Slack - remind the team what to book this week
slack.com
WebRun opens Slack to remind the team what to book this week. - Post a reminder ranking inspections to book this week, longest-waiting first
- Flag any job where paused work makes the inspection urgent
Done when The team has a prioritized inspection booking list in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it book the inspection with the city?
No. WebRun only tracks which inspections are ready and reminds your team. Booking the actual appointment with the jurisdiction is a human call or online step every time.
How does it decide the booking order?
It ranks by how long each permit has been waiting on its next inspection, so the job that's been stalled longest gets booked first.
What if work is paused waiting on an inspection?
It flags that job in the Slack reminder, since a paused job waiting on inspection is usually the most urgent one to schedule.
Related templates
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