Automated PermitFlow Issued Permit Notices
Every morning, WebRun opens PermitFlow, finds every permit that was issued since the last check, drafts a client notification email with the permit number, issue date, and next steps such as scheduling the first inspection, saves it in Gmail for you to approve, and posts a Slack log of what shipped.
How do I notify clients as soon as their permit is issued?
WebRun checks PermitFlow every morning for permits that were newly issued and drafts a client notification email with the permit number, issue date, and next steps, such as scheduling the first inspection. Each draft is saved in Gmail for your review before it sends, and a Slack log tracks what shipped, so clients hear about issuance the same day.
- Clients hear about issuance the same day it happens, not days later
- Every notification includes the next required step, like scheduling inspection
- No issued permit sits without a drafted client update
Built for permit expediters · general contractors · construction project managers · permit expediting firms
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.permitflow.comin a real browser with your saved login - no setup, no API keys. -
1
PermitFlow - find permits issued since the last check
permitflow.com
WebRun opens PermitFlow to find permits issued since the last check. - Open PermitFlow and filter permits to those that moved to Issued status
- Capture the permit number, issue date, jurisdiction, and client contact for each
- Note the next required step, such as scheduling the first inspection
Done when Every newly issued permit is captured with its number and next step.
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2
Gmail - draft the client notification
gmail.com
WebRun opens Gmail to draft the client notification. - Draft a notification email to the client for each newly issued permit
- Include the permit number, issue date, and what to expect next
- Save each as a Gmail draft. Leave it unsent for your review
Done when Every newly issued permit has a drafted client email waiting for approval.
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3
Slack - log which permits were issued
slack.com
WebRun opens Slack to log which permits were issued. - Post a log of permits issued today with the client and project name
- Note which drafted notifications are ready to send
Done when The team has today's log of issued permits and drafted notifications.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will clients get an email without me reviewing it?
No. Every notification is saved as a Gmail draft, never sent automatically. You read and send each one yourself, so the message always matches how you'd tell the client.
What does the notification include?
The permit number, issue date, and the next step, such as scheduling the first inspection. Give WebRun a template or your usual wording and it will match your voice.
What if a permit is issued and then put on hold?
It reads the live status in PermitFlow each morning, so it only drafts a notification once, the first time a permit shows as issued.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.