Automated PermitFlow Missing Document Requests
Every morning, WebRun opens PermitFlow, checks every submitted permit for required documents still marked missing, drafts a request email to the contractor or architect naming exactly which document is needed, saves it in Gmail for your review, and posts a Slack log of what's still outstanding by project.
How do I chase missing permit documents from contractors and architects?
WebRun checks PermitFlow every morning for permits with a required document still missing, drafts a request email to the responsible contractor or architect naming exactly what's needed, and saves it in Gmail for your review before it sends. It also posts a Slack log of what's still outstanding by project, so a missing document never quietly stalls a review for weeks.
- Missing documents get a drafted request the same day they're flagged
- Every outstanding item is logged by project and by how long it's been missing
- Uploaded documents drop off the log automatically
Built for permit expediters · general contractors · architecture firm permit teams · permit expediting firms
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.permitflow.comin a real browser with your saved login - no setup, no API keys. -
1
PermitFlow - find permits with a required document missing
permitflow.com
WebRun opens PermitFlow to find permits with a required document missing. - Open PermitFlow and check every submitted permit's document checklist for missing items
- Capture the project, jurisdiction, missing document, and the contractor or architect responsible
- Note how many days the document has been outstanding
Done when Every permit with a missing document is listed with who owes it and for how long.
-
2
Gmail - draft the missing-document request
gmail.com
WebRun opens Gmail to draft the missing-document request. - Draft a request email to the responsible contractor or architect naming the exact missing document
- Reference the permit number and jurisdiction
- Save each as a Gmail draft. Leave it unsent for your review
Done when Every missing document has a drafted request waiting for approval.
-
3
Slack - log what's still outstanding
slack.com
WebRun opens Slack to log what's still outstanding. - Post a log of missing documents by project, oldest outstanding first
- Note which requests already have a drafted email ready to send
Done when The team has today's log of outstanding documents by project.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it request documents from the contractor without me?
No. Every request is saved as a Gmail draft, never sent automatically. You review and send it yourself, so the ask always matches how you'd normally follow up.
How does it know a document is missing?
It reads the document checklist PermitFlow tracks against each submitted permit, so anything still marked incomplete or missing gets picked up on the next run.
What if the document was already uploaded?
It reads the live checklist in PermitFlow each morning, so a document uploaded during the day is skipped on the next run and drops off the log.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.