Automated Pediatric Therapy Progress Report Due Reminders
Every Monday, WebRun opens Fusion Web Clinic and identifies children whose progress reports are due or overdue, logs them to a Google Sheet tracker, drafts a progress summary email for families for therapist review before sending, and posts an internal due list to Slack so therapists can complete reports before they become compliance issues.
How do I track and manage pediatric therapy progress report deadlines automatically?
WebRun checks Fusion Web Clinic every Monday for children with progress reports due or overdue, logs them to a Google Sheet tracker, stages draft family summary emails for therapist completion and review, and posts a prioritized due list to Slack so the clinical team can stay on top of reporting deadlines without manual tracking.
- No progress report falls through the cracks because the tracker runs every Monday
- Overdue reports surface at the top of the list so therapists address the most urgent first
- Draft family emails are ready for therapist completion rather than written from scratch
Built for pediatric occupational therapists · pediatric speech therapists · pediatric physical therapists · pediatric therapy clinical supervisors
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.fusionwebclinic.comin a real browser with your saved login - no setup, no API keys. -
1
Fusion Web Clinic - identify progress reports due this week
fusionwebclinic.com
WebRun opens Fusion Web Clinic to identify progress reports due this week. - Open Fusion Web Clinic and navigate to the documentation or reporting section
- Identify children whose progress reports are due within 7 days or are already overdue
- Capture the child name, assigned therapist, report type, and due date
- Flag overdue reports separately from those coming due this week
Done when All children with progress reports due or overdue are listed with therapist and due date.
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2
Google Sheets - log to progress report due list tracker
google.com
WebRun opens Google Sheets to log to progress report due list tracker. - Open the progress report tracking Google Sheet
- Append or update a row for each child with due date, report type, therapist, and status
- Mark overdue reports with a status flag
- Record the date the check was last run
Done when The progress report tracker sheet is updated with all due and overdue reports for the current week.
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3
Gmail - draft family progress summary for therapist review
gmail.com
WebRun opens Gmail to draft family progress summary for therapist review. - For each child with a report due, draft a brief family-facing progress summary email noting that their child's progress report will be sent soon
- Leave every draft unsent for the assigned therapist to complete and review before sending to the family
- Do not send any family communication without therapist approval
Done when Family progress summary drafts are staged in Gmail for each affected child, awaiting therapist completion and review.
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4
Slack - post due list to clinical team
slack.com
WebRun opens Slack to post due list to clinical team. - Post the weekly progress report due list to the clinical team Slack channel
- Lead with overdue reports, followed by those due this week
- Include each child name, therapist, and due date
- Include a link to the Google Sheet tracker for the full list
Done when Clinical team has this week's progress report due list in Slack, prioritized by urgency.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send progress reports to families automatically?
No. WebRun only drafts a placeholder summary email and leaves it unsent for the therapist to complete, personalize, and send. Progress information is clinical content and requires therapist sign-off before it reaches a family.
How does it know when a progress report is due?
WebRun reads the progress report schedule and documentation deadlines in Fusion Web Clinic, using each child's treatment frequency and the reporting interval configured in their record.
What if a therapist has already completed and sent a progress report?
WebRun checks the live documentation status in Fusion Web Clinic each Monday, so any report already completed and filed is excluded from the due list automatically.
Related templates
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