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Automated Pediatric Therapy Home Program Check-Ins

Midway through each patient's appointment interval, WebRun checks Fusion Web Clinic for children with active home programs, drafts a brief friendly check-in to each family asking how the exercises are going, stages each draft in Gmail for the assigned therapist to review and send, and posts a home program adherence summary to Slack so therapists can spot families who may need extra support.

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Runs on WebRun · Strict Lockdown policy
Runs on a rolling mid-interval cadence, checked every few minutes WebRunorchestrates each step
1 Fusion Web Clinic identify active patients with home programs due for check-in
2 Gmail draft check-in message to family for therapist review
3 Slack post adherence summary and flagged non-responders to clinical team
In short

How do I automate home program check-ins for pediatric therapy patients between appointments?

WebRun checks Fusion Web Clinic for children with active home programs midway between their appointments, drafts a personalized check-in email to each family for the assigned therapist to review and send, and posts a weekly adherence summary to Slack flagging families who may need extra clinical support to stay on track.

  • Families receive a timely check-in between sessions rather than waiting until the next appointment
  • Therapists spend seconds reviewing a personalized draft rather than composing from scratch
  • Non-adherent families are flagged before the next session so therapists can address barriers early

Built for pediatric occupational therapy clinics · pediatric speech therapy practices · pediatric physical therapy offices · multi-discipline pediatric therapy centers

Step by step

What does WebRun do on every run?

The exact actions WebRun takes, in order - in plain language, so you can adjust anything.

  1. WebRun signs in and gets to work

    Opens app.fusionwebclinic.com in a real browser with your saved login - no setup, no API keys.

  2. 1
    Fusion Web Clinic - identify active patients with home programs due for check-in
    fusionwebclinic.com
    WebRun in Fusion Web Clinic: identify active patients with home programs due for check-in
    WebRun opens Fusion Web Clinic to identify active patients with home programs due for check-in.
    • Open Fusion Web Clinic and review active patient records for children with assigned home programs
    • Identify children who are midway between their last and next appointment and have not received a check-in recently
    • Note the assigned therapist, home program type, and family contact details for each
    • Flag any family that did not respond to a previous check-in outreach

    Done when All active patients due for a home program check-in are identified with therapist and contact details.

  3. 2
    Gmail - draft check-in message to family for therapist review
    gmail.com
    WebRun in Gmail: draft check-in message to family for therapist review
    WebRun opens Gmail to draft check-in message to family for therapist review.
    • Draft a brief, warm check-in email to each family asking how the home program exercises are going
    • Reference the child by name and the type of activity in the home program
    • Leave every draft unsent in Gmail for the assigned therapist to review and personalize before sending
    • Do not send any message to a family without therapist approval

    Done when A home program check-in draft is staged in Gmail for each eligible family, awaiting therapist review.

  4. 3
    Slack - post adherence summary and flagged non-responders to clinical team
    slack.com
    WebRun in Slack: post adherence summary and flagged non-responders to clinical team
    WebRun opens Slack to post adherence summary and flagged non-responders to clinical team.
    • Post a home program adherence summary to the clinical team Slack channel
    • List children due for a check-in this week with their assigned therapist
    • Flag any families who did not respond to the previous check-in so clinicians can address adherence at the next session

    Done when Clinical team has a weekly adherence summary in Slack with non-responder flags for follow-up.

Run settings

How is each run configured?

Starting pageWhere Chrome opens at the start of each run
app.fusionwebclinic.com
ScheduleRuns automatically on this cadence
Runs on a rolling mid-interval cadence, checked every few minutes
DeliveryHow each run's result reaches you
Adherence summary · Slack
OutputWhat each run produces - Gmail draft home program check-in messages for each eligible family plus a Slack adherence summary flagging non-responding families for clinical follow-up.
Text
Setup & safety

Secure by default

Connect once, stays signed in

WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.

Your credentials stay in your own private environment - WebRun never stores your passwords.
Strict Lockdown

Every action is checked against this policy before it runs.

Domains ALLOWLIST
Typed input GUARDRAIL
Shell command BLOCK
File uploads BLOCK
Runs in a contained environment More on policies
Good to know

Questions, answered

Will check-in messages be sent to families automatically?

No. Because messaging patient families in a healthcare setting requires clinical judgment, WebRun drafts every check-in and leaves it unsent in Gmail for the assigned therapist to review and personalize before it is sent.

How does it know which children have a home program?

WebRun reads the active patient records in Fusion Web Clinic and identifies children with an assigned home program. Only those with a current home program and an upcoming appointment are queued for check-in.

What happens if a family never replies to home program check-ins?

Non-responding families are flagged in the Slack adherence summary so the assigned therapist can address home program adherence in the next in-person or telehealth session.

Keep going

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Jane›Gmail›Slack
Automated Pediatric Therapy Authorization Expiry Tracking
Every morning, WebRun checks authorizations in Fusion Web Clinic for children approaching their expiry date, posts an internal worklist to Slack, and drafts renewal request letters for the billing team to review and submit.
Fusion Web Clinic›Google Sheets›Slack›+1
Automated Pediatric Therapy Patient Balance Reminders
Every week, WebRun finds families with outstanding balances in WebPT, drafts a courteous balance reminder for each, and posts the collections list to Slack so billing staff can review and send before accounts age further.
WebPT›Gmail›Slack

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