Automated Pediatric Therapy Denied Claims Worklist
Every morning, WebRun opens WebPT and pulls all open denied claims, groups them by denial reason and days remaining in the appeal window, logs the full worklist to a Google Sheet, and posts a priority-ranked daily denial digest to Slack so the billing team works the highest-risk claims before their appeal window closes.
How do I organize a denied claims worklist for a pediatric therapy practice automatically?
WebRun checks WebPT every morning for open denied pediatric therapy claims, groups them by denial reason and appeal deadline urgency, logs the full worklist to Google Sheets, and posts a priority-ranked digest to Slack so billing staff always work the highest-risk denials first and no claim ages out of its appeal window.
- No denied claim ages out of its appeal window unnoticed
- Billing team opens Slack to a priority-ranked denial list, not a raw claims report
- Similar denials are batched by reason code so appeals can be worked efficiently
Built for pediatric therapy billing teams · pediatric occupational therapy practices · pediatric speech therapy billing · pediatric physical therapy revenue cycle
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.webpt.comin a real browser with your saved login - no setup, no API keys. -
1
WebPT - pull all open denied claims
webpt.com
WebRun opens WebPT to pull all open denied claims. - Open WebPT and navigate to the billing or claims section
- Filter claims by denied status
- Capture claim details: patient name, payer, denial reason code, claim amount, date of denial, and appeal deadline
- Sort by days remaining in the appeal window, with the most urgent at the top
Done when All open denied claims are listed with denial reason, claim amount, and appeal deadline.
-
2
Google Sheets - log to denial worklist tracker
google.com
WebRun opens Google Sheets to log to denial worklist tracker. - Open the denial worklist Google Sheet
- Append new denials as rows and update status on any previously logged claims
- Add a column noting the days remaining in the appeal window
- Mark claims within 5 days of their appeal deadline as critical
Done when The denial tracker sheet is current with all open denied claims, statuses, and appeal deadlines.
-
3
Slack - post priority denial digest to billing team
slack.com
WebRun opens Slack to post priority denial digest to billing team. - Post the daily denial digest to the billing team Slack channel
- Lead with critical claims (under 5 days to appeal deadline) by payer and amount
- Group remaining claims by denial reason code so staff can batch similar appeals
- Include a link to the Google Sheet for the full worklist
Done when Billing team has today's prioritized denial worklist in Slack, grouped by urgency and denial reason.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it file appeals or contact payers on its own?
No. WebRun is a read-and-report tool here. It surfaces the worklist and organizes the claims for billing staff. All appeal filings and payer communications are handled by your team.
How does it prioritize which denials to show first?
WebRun ranks denials by days remaining in the appeal window, placing the most time-sensitive claims at the top, then groups by denial reason code so billing staff can batch similar appeals together.
What if a denied claim was already appealed and is awaiting a decision?
The Google Sheet tracker includes a status column so billing staff can mark claims as appealed or resolved. WebRun reads that status on subsequent runs and de-prioritizes claims already in progress.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.