Automated School Absence Note Generation
Every evening, WebRun opens Oryx Dental, lists the children seen that day, generates a school or daycare absence note per child in Google Docs on your letterhead with the visit date and time, and drafts a Gmail message to each guardian for your front desk to review and send.
How do I automatically generate school absence notes after visits?
WebRun reviews the day's pediatric visits in Oryx Dental each evening and generates a school absence note per child in Google Docs on your letterhead, showing the visit date and times only. It then drafts a Gmail message to each guardian and holds it for your front desk to review and send, so families get proof of the visit quickly.
- Guardians get a proper absence note without asking at the desk
- Notes confirm attendance only, keeping clinical detail private
- No note is sent to a guardian without front-desk approval
Built for pediatric dentists · dental front desk teams · pediatric practice managers · childrens dental clinics
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
portal.oryxdental.comin a real browser with your saved login - no setup, no API keys. -
1
Oryx Dental - list the children seen today
oryxdental.com
WebRun opens Oryx Dental to list the children seen today. - Open Oryx Dental and list children who attended an appointment today
- Capture each child's first name, the visit date, and the arrival and departure times
- Note the guardian on file and their preferred contact
- Skip any visit that was a no-show or cancellation
Done when Every child seen today is listed with their visit times and guardian contact.
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2
Google Docs - generate each absence note
docs.google.com
WebRun opens Google Docs to generate each absence note. - Open the absence-note template in Google Docs on the practice letterhead
- Generate one note per child with the visit date, times, and a standard confirmation line
- Keep the note to attendance confirmation only, with no clinical or treatment detail
- Save each finished note ready for the front desk to attach
Done when A clean school absence note exists in Google Docs for every child seen today.
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3
Gmail - draft the note email to the guardian
gmail.com
WebRun opens Gmail to draft the note email to the guardian. - Draft a short Gmail message to each guardian offering the child's absence note
- Reference the child by first name and the visit date only
- Save each message as an unsent Gmail draft. Do not send any guardian message automatically
- List which notes are ready so the front desk can review and send them
Done when A note email is drafted, unsent, for every guardian whose child was seen today.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email absence notes to guardians on its own?
No. Each note email is saved as a Gmail draft and waits for your front desk to review and send. No message or attachment reaches a guardian without a person approving it first.
Does the note include treatment details?
No. The note confirms attendance and the visit date and times only, with no clinical or treatment detail, so it is safe to share with a school or daycare while records stay in Oryx Dental.
What about children who did not show up?
It skips any no-show or cancellation and generates notes only for children who actually attended, so no absence note is created for a visit that did not happen.
Related templates
Put this on autopilot.
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