Draft tomorrow's appointment reminders for guardians
Every evening, WebRun opens Oryx Dental, reads the next day's pediatric appointments, drafts a warm reminder text in Twilio and a matching email in Gmail for each child's guardian with the time and prep notes, and queues every message for your front desk to review and send.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically draft appointment reminders for guardians?
WebRun reads tomorrow's pediatric schedule in Oryx Dental each evening and drafts a personal reminder for every child's guardian. It writes a friendly text in Twilio and a matching email in Gmail with the time and any prep notes, then queues them for your front desk to review and send, so no family arrives unprepared.
- Guardians get a personal reminder the night before, cutting no-shows
- Front desk sends a ready list instead of typing each reminder
- No reminder goes out without front-desk review of the details
Built for pediatric dentists · dental front desk teams · pediatric practice managers · childrens dental clinics
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
portal.oryxdental.comin a real browser with your saved login - no setup, no API keys. -
1
Oryx Dental - read tomorrow's pediatric schedule
oryxdental.com How to Automate Oryx Dental
WebRun opens Oryx Dental to read tomorrow's pediatric schedule. - Open Oryx Dental and pull every child appointment scheduled for the next day
- Capture the child's first name, appointment time, provider, and visit type
- Read any chart notes about pre-visit prep, such as arriving early or fasting before sedation
- Note the guardian contact and preferred channel on each record
Done when Every one of tomorrow's child appointments is listed with its guardian contact and prep notes.
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2
Twilio - draft reminder texts for guardians
twilio.com How to Automate Twilio
WebRun opens Twilio to draft reminder texts for guardians. - Draft a short, friendly reminder text to each guardian with the child's first name, date, and time
- Add any prep note from the chart in plain language
- Save every text as a draft in Twilio. Do not send any message to a guardian automatically
- List the drafts so the front desk can review and release them
Done when A reminder text is drafted and queued for approval for every guardian.
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3
Gmail - draft matching reminder emails
gmail.com How to Automate Gmail
WebRun opens Gmail to draft matching reminder emails. - Draft a matching reminder email in Gmail for guardians who prefer email
- Mirror the appointment details and prep notes from the text version
- Save every email as an unsent Gmail draft. Do not send any message to a guardian automatically
- Summarize how many reminders are drafted across both channels
Done when A reminder email is drafted, unsent, for every guardian who prefers email.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it text or email guardians automatically?
No. Every reminder is saved as a draft in Twilio or Gmail and waits for your front desk to review and send. No message reaches a guardian without a person releasing it, so nothing goes out with the wrong time or note.
Does it use the guardian's preferred contact method?
Yes. It reads the preferred channel on each Oryx record and drafts a text for guardians who prefer SMS and an email for those who prefer email, so each family gets the reminder the way they expect.
What about last-minute schedule changes?
It reads the live schedule in Oryx each evening, so a child who was rescheduled or canceled that day is reflected in the drafts, and your front desk sees the current list before sending.
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