EFI Automatic Proof Approval Reminders
Every morning, WebRun opens EFI, finds jobs still waiting on a customer's proof approval, checks how many days each has been pending, and drafts a polite reminder in Gmail naming the job and the press date at risk, ready for you to send.
How do I get customers to approve artwork proofs faster?
WebRun catches artwork proofs stalled on customer approval before they delay a press run. Each morning it opens EFI, finds jobs still awaiting sign-off, and drafts a polite reminder in Gmail naming the job number and the press date at risk, leaving it unsent so you can review and send it yourself.
- Stalled proofs get a reminder before they delay the press date
- Every reminder names the exact job and days pending
- Approved proofs are skipped automatically so no one gets a duplicate nudge
Built for corrugated box converters · folding carton printers · label converters · packaging customer service teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.efi.comin a real browser with your saved login - no setup, no API keys. -
1
EFI - find proofs awaiting approval
efi.com
WebRun opens EFI to find proofs awaiting approval. - Open EFI and filter jobs to Proof Sent or Awaiting Approval status
- Capture the customer, job number, proof sent date, and days pending for each
- Note the scheduled press date so the reminder can flag what's at risk
Done when Every proof awaiting approval past 2 days is listed with days pending and press date.
-
2
Gmail - draft the customer reminder
gmail.com
WebRun opens Gmail to draft the customer reminder. - Draft a polite reminder per customer referencing the job number and proof
- Mention the press date if the delay puts it at risk
- Leave every email as an unsent draft for you to review. Never send it on its own
Done when A reminder draft is waiting in Gmail for every stalled proof.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email customers to approve a proof without me?
No. WebRun leaves every reminder as an unsent draft in Gmail. You read it, adjust the wording if needed, and send it yourself, so nothing goes out without your approval.
How does it know a proof is stalled?
It reads the proof sent date and current status on each job in EFI, and flags anything still awaiting approval past the number of days you set.
What if the customer already approved the proof?
It reads the live approval status in EFI each morning, so any proof already approved is skipped automatically and no reminder is drafted.
Related templates
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