Automated Otta Candidate Interest Alerts
Every hour, WebRun opens your Otta employer dashboard, checks for candidates who marked interest in your open role since the last run, adds each one to an Airtable pipeline with their background, and updates a Notion pipeline doc so recruiters always see the highest-intent candidates at the top.
How do I prioritize high-intent candidates on Otta?
WebRun checks Otta every hour for candidates who mark interest in your open role, logs each one to an Airtable pipeline with their background, and keeps a Notion doc sorted so the most recent, highest-intent candidates sit at the top. It never messages a candidate itself, so reaching out always stays your recruiter's own call.
- High-intent candidates get logged within the hour
- Recruiters always know who to contact first
- Withdrawn interest never lingers in the pipeline
Built for tech company recruiters · engineering hiring managers · People teams at scaleups · talent partners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
otta.comin a real browser with your saved login - no setup, no API keys. -
1
Otta - find candidates who marked interest
otta.com
WebRun opens Otta to find candidates who marked interest. - Open your Otta employer dashboard and check candidate interest for the role
- List anyone who marked interest since the last run
- Note their current title, experience, and location
Done when Every new interested candidate this run is captured with their details.
-
2
Airtable - log each candidate
airtable.com
WebRun opens Airtable to log each candidate. - Add a record for each new candidate to the pipeline base
- Set their stage to Interested
Done when The Airtable pipeline holds every new interested candidate.
-
3
Notion - prioritize the pipeline doc
notion.so
WebRun opens Notion to prioritize the pipeline doc. - Move each new candidate onto the pipeline doc
- Sort candidates so the most recent interest sits at the top
Done when The Notion pipeline doc reflects every candidate in interest order.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does WebRun message the candidate to accept the match?
No. It only logs the interest and prioritizes it for your recruiter. Sending the first message on Otta always stays a manual step your team takes.
How is the pipeline doc kept in priority order?
The most recently interested candidates sort to the top, so recruiters always see who to reach out to first without hunting through Otta.
What happens if a candidate withdraws interest?
The next run reads Otta's live status, so anyone who withdrew is skipped instead of staying stuck in the pipeline.
Related templates
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