Send surgery prep reminders to every scheduled orthopedic patient
Every morning, WebRun opens ModMed, finds patients with surgery scheduled in the next 3 to 7 days, drafts individualized prep reminder messages for each, logs them in Google Sheets, and posts a staff review queue to Slack so a human approves each reminder before it reaches the patient.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically prepare and send surgery prep reminders to orthopedic patients?
WebRun reviews ModMed each morning for surgical cases scheduled in the next 3 to 7 days, drafts personalized prep reminders for each patient, and logs them in Google Sheets for staff approval. A Slack alert prompts the team to review and send, so no patient goes into surgery without timely, approved instructions.
- Every scheduled surgical patient gets a timely, reviewed prep reminder
- Staff spend minutes approving rather than hours drafting
- No prep reminder leaves without human sign-off, protecting patient safety
Built for orthopedic surgeons · surgical coordinators · orthopedic practices · ambulatory surgery centers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.modmed.comin a real browser with your saved login - no setup, no API keys. -
1
ModMed - find upcoming surgical cases
modmed.com How to Automate ModMed
WebRun opens ModMed to find upcoming surgical cases. - Open ModMed and filter the schedule to surgical appointments 3 to 7 days out
- Capture each patient name, procedure type, surgeon, and scheduled date
- Note any documented allergies or special prep requirements on the chart
Done when Every upcoming surgical case has its patient details and procedure type captured.
-
2
Google Sheets - log reminder drafts for review
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log reminder drafts for review. - Open the Surgery Prep Reminders tracking sheet
- Add a row for each patient with the procedure, date, and drafted reminder text
- Mark the status as Pending Review so staff can see what needs approval
Done when All upcoming surgical patients are logged with their draft reminder and Pending Review status.
-
3
Slack - notify staff to approve and send
slack.com How to Automate Slack
WebRun opens Slack to notify staff to approve and send. - Post a summary to the surgical coordination channel listing patients with reminders awaiting approval
- Include a link to the Google Sheets review queue
- Note any patients with special prep needs that require extra attention
Done when Staff have a Slack notification with the review queue link and count of reminders pending approval.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the reminders directly to patients?
No. WebRun drafts each prep reminder and queues it for staff review in Google Sheets. No patient communication goes out until a human approves it, keeping protected health information secure.
What if a patient already has prep instructions in their chart?
WebRun reads existing chart notes in ModMed before drafting so it can incorporate documented prep requirements and flag patients who need special instructions for staff attention.
Which surgical cases does it cover?
It covers any procedure type scheduled in ModMed within the configurable look-ahead window, defaulting to 3 to 7 days out. You can adjust the window to match your practice's notification policy.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.