Automated ModMed Orthopedic Care Gap Reporting
Every Monday, WebRun opens ModMed and reviews active patient charts for documented care gaps such as overdue follow-up imaging, missed bone density scans, or outstanding preventive milestones, logs each gap with patient details and the last care date in Google Sheets, and posts a care gap report to the clinical team in Slack so providers can address open items at the patient's next scheduled visit.
How do I automatically identify and report care gaps across my orthopedic patient panel?
WebRun reviews your ModMed patient panel every Monday for outstanding care gaps including overdue imaging, missed bone density scans, and post-surgical milestones. Each gap is logged in Google Sheets with the last care date and next appointment, and the clinical team gets a Slack report prioritizing patients whose next visit is within 14 days so gaps are closed at the next encounter.
- Every open care gap is visible to the clinical team before the patient's next scheduled visit
- Providers close gaps at existing appointments rather than scheduling extra encounters
- Weekly gap type totals reveal systemic patterns for protocol improvement
Built for orthopedic providers · clinical care coordinators · orthopedic practice managers · quality improvement teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.modmed.comin a real browser with your saved login - no setup, no API keys. -
1
ModMed - review active charts for care gaps and overdue milestones
modmed.com
WebRun opens ModMed to review active charts for care gaps and overdue milestones. - Open ModMed and review the active patient panel for documented care gaps
- Identify patients overdue for follow-up imaging, bone density screening, or post-surgical milestones based on their care plan
- Note the patient name, gap type, last relevant encounter date, and next scheduled appointment
Done when All active patients with open care gaps are identified with their specific outstanding milestone and last care date.
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2
Google Sheets - log care gaps with patient details and last care date
google.com
WebRun opens Google Sheets to log care gaps with patient details and last care date. - Open the Care Gap Report sheet
- Add or update rows for each patient with the gap type, days since last relevant care, and next appointment date
- Prioritize patients whose next visit is within 14 days so providers can close the gap at the upcoming encounter
Done when All care gaps are logged in Google Sheets with patient details and prioritized by upcoming visit proximity.
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3
Slack - post weekly care gap report to clinical team
slack.com
WebRun opens Slack to post weekly care gap report to clinical team. - Post the weekly care gap report to the clinical Slack channel
- Lead with patients who have an appointment within 14 days and an open gap
- Include the total care gap count by type so the team can see which gaps are most common
Done when The clinical team has this week's care gap report in Slack with priority cases and gap type totals visible.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact patients about their care gaps automatically?
No. WebRun builds the care gap report for clinical staff to act on. Any patient outreach about an open care gap is drafted for human review first, keeping PHI protected and clinical decisions in the hands of your providers.
What types of care gaps does it track?
It tracks any milestone documented as required in ModMed care plans, including follow-up imaging intervals, bone density screening schedules, post-surgical check-in windows, and PT completion requirements. You configure the gap types to match your clinical protocols.
How does it prioritize which gaps to surface first?
Patients with an upcoming appointment within 14 days are listed first so providers can close the gap at the next visit without scheduling an additional encounter. The weekly Slack report also shows gap totals by type to help the team see patterns.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.