Automated ModMed Imaging Results Follow-Up
Every morning, WebRun opens ModMed and scans outstanding imaging orders for X-rays, MRIs, and CT scans that do not yet have a result returned, identifies those that are overdue based on expected turnaround, logs the worklist in Google Sheets, and sends a summary to the clinical team via Telegram so providers can follow up before patient appointments are affected.
How do I automatically follow up on outstanding orthopedic imaging results?
WebRun opens ModMed every morning and reviews all outstanding imaging orders for X-rays, MRIs, and CT scans with no result returned, ranks them in Google Sheets by urgency based on the patient's next appointment, and sends a summary to your clinical team in Telegram so providers can chase results before they are needed at the point of care.
- No imaging result is missing at the point of care because it was chased the day before
- Studies ranked by appointment proximity so the most urgent are addressed first
- Overdue results are surfaced within hours, not discovered at the patient's next visit
Built for orthopedic surgeons · clinical coordinators · orthopedic practices · imaging order managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.modmed.comin a real browser with your saved login - no setup, no API keys. -
1
ModMed - scan outstanding imaging orders for missing results
modmed.com
WebRun opens ModMed to scan outstanding imaging orders for missing results. - Open ModMed and filter imaging orders to those with status Ordered or Pending with no result attached
- Identify studies overdue by type: X-ray over 1 day, MRI over 2 days, CT over 2 days
- Note patient name, ordering provider, study type, order date, and next scheduled appointment
Done when All pending imaging orders with missing or overdue results are listed with their details.
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2
Google Sheets - log overdue studies by type and days outstanding
google.com
WebRun opens Google Sheets to log overdue studies by type and days outstanding. - Open the Imaging Results Worklist sheet
- Add or update each study with its type, days outstanding, ordering provider, and next appointment date
- Sort by urgency: studies where the patient's next visit is soonest go to the top
Done when Every overdue imaging order is logged in Google Sheets ranked by clinical urgency.
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3
Telegram - send clinical team the daily imaging follow-up list
telegram.org
WebRun opens Telegram to send clinical team the daily imaging follow-up list. - Send the clinical coordination Telegram channel a summary of today's pending imaging follow-ups
- List the top 5 most urgent by appointment proximity
- Include a note of how many total studies are outstanding
Done when The clinical team has today's imaging follow-up summary in Telegram.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact the imaging center or patient about missing results on its own?
No. WebRun flags overdue studies in the worklist for staff to follow up. Any outreach to an imaging center or patient is handled by your team, keeping communications accurate and PHI protected.
How does it decide which studies are overdue?
It uses configurable turnaround thresholds by study type: X-rays flagged after 1 day, MRI and CT after 2 days. You can adjust these thresholds to match your imaging partners' typical turnaround.
What if a result was received but not attached in ModMed?
Those studies will appear in the worklist as overdue, which serves as a useful prompt to check whether the result arrived via fax or another channel and needs to be manually attached in ModMed.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.