Automated Prior Auth Expiry Tracking for Oral Surgery
Every Monday, WebRun opens DSN Software and reviews active prior authorizations, flags any expiring within the next 30 days, builds a renewal worklist sorted by urgency in Google Sheets, and posts a summary alert to the billing team in Slack so renewals are started before procedures are affected.
How do I track prior authorization expirations in an oral surgery practice?
WebRun scans DSN Software every Monday for prior authorizations expiring within 30 days, builds a renewal worklist sorted by urgency in Google Sheets, and alerts the billing team in Slack before any auth lapses. Staff action is required to submit renewals, keeping the practice in control of all insurer communication.
- Zero authorization lapses from missed renewal deadlines
- Billing team sees urgent expirations every Monday morning before the week starts
- Full renewal history tracked automatically in Google Sheets
Built for oral surgery billing teams · oral surgery practice managers · oral and maxillofacial surgery offices
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.dsn.comin a real browser with your saved login - no setup, no API keys. -
1
DSN Software - scan prior authorizations for expiry dates
dsn.com
WebRun opens DSN Software to scan prior authorizations for expiry dates. - Open DSN Software and navigate to the insurance and authorization management section
- Filter active prior authorizations by expiration date within the next 30 days
- Capture patient name, procedure code, insurer, auth number, and expiration date for each
Done when All authorizations expiring within 30 days are listed with insurer and procedure details.
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2
Google Sheets - build sorted renewal worklist
google.com
WebRun opens Google Sheets to build sorted renewal worklist. - Append each expiring authorization as a new row in the renewal tracking sheet
- Sort rows by days until expiration so the most urgent renewals appear first
- Include a status column so billing staff can mark each renewal as submitted or complete
Done when The renewal worklist is updated and sorted by expiry urgency in Google Sheets.
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3
Slack - alert billing team to urgent renewals
slack.com
WebRun opens Slack to alert billing team to urgent renewals. - Post a summary to the billing Slack channel listing the count of auths expiring this week and next
- Highlight any authorization expiring within 7 days that has not yet been renewed
- Include a link to the Google Sheet for the full worklist
Done when Billing team has a Slack alert with the count of urgent expirations and a link to the full list.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it submit renewal requests to insurers automatically?
No. WebRun builds the renewal worklist and alerts your billing team but does not submit any renewal requests. All insurer communication requires staff action to ensure accuracy and HIPAA compliance.
How far out does it look for expiring authorizations?
It flags any active prior authorization expiring within the next 30 days, sorted so the most urgent renewals appear first in the Google Sheet worklist.
What if an authorization was already renewed?
The billing team marks renewed rows in the Google Sheet status column, keeping the worklist current and preventing duplicate renewal submissions.
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