Automated OpenAI API Spend Tracking
Every morning, WebRun opens the OpenAI Platform usage dashboard, reads yesterday's API spend and the month-to-date total against your budget, logs the daily figure as a new row in Google Sheets, and updates a Notion status doc whenever spend is on pace to exceed the monthly budget before it resets.
How do I track OpenAI API spend before it goes over budget?
Every morning, WebRun checks the OpenAI Platform usage dashboard for yesterday's API spend and the month-to-date total, logs the figure as a new row in Google Sheets, and updates a Notion status doc showing whether spend is on pace to stay within budget, so an overage gets caught with weeks to act, not on the invoice.
- Budget overruns get caught with weeks to react, not on the invoice
- Daily spend history builds up automatically in one sheet
- The team always has a current answer to how spend is trending
Built for developer teams · AI product teams · startup founders · engineering managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
platform.openai.comin a real browser with your saved login - no setup, no API keys. -
1
OpenAI Platform - check API usage and spend
platform.openai.com
WebRun opens OpenAI Platform to check API usage and spend. - Open the OpenAI Platform usage dashboard
- Read yesterday's spend and the month-to-date total
- Compare month-to-date spend against your set monthly budget
Done when Yesterday's spend and the month-to-date total are captured.
-
2
Google Sheets - log daily spend
google.com
WebRun opens Google Sheets to log daily spend. - Open the API spend tracker in Google Sheets
- Add a new row with yesterday's spend and the running month-to-date total
- Keep prior days in place so the spend trend is visible
Done when Yesterday's spend is logged alongside the running history.
-
3
Notion - update the budget status
notion.so
WebRun opens Notion to update the budget status. - Open the budget status doc in Notion
- Update it to show whether spend is on, under, or over the pace needed to stay within budget
- Add a note naming the projected month-end total
Done when The Notion status doc reflects today's budget pace.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it set spend limits or cap API keys for me?
No. WebRun only reads usage and reports it. Setting a hard spend limit or disabling a key stays your decision inside OpenAI Platform.
How does it know spend is on pace to go over?
It compares the month-to-date total against your set monthly budget and the days remaining in the cycle, and projects the month-end total from that pace.
Can I see spend trends over the past months?
Yes. Every day adds a row to the same Google Sheets tracker, so the daily and monthly spend trend is easy to review.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.