Automated Employer Clearance Expiry Tracking
Every Monday, WebRun opens Enterprise Health, finds all employee fitness-for-duty clearances and prior authorizations expiring within 45 days, posts a renewal worklist to the occupational health Slack channel, and queues an internal SMS alert for the case manager to act before any clearance expires.
How do I automatically track expiring employer clearances and fitness-for-duty authorizations?
WebRun opens Enterprise Health every Monday, finds all employee fitness-for-duty clearances and prior authorizations expiring within 45 days, posts a prioritized renewal worklist to the occupational health Slack channel, and queues internal SMS alerts for each case manager so no clearance expires without a renewal plan in place.
- No fitness-for-duty clearance expires without 45 days of advance notice
- Case managers receive an internal alert for every expiring authorization
- Team opens Monday with a sorted renewal worklist rather than digging through records
Built for occupational health case managers · employee health clinics · corporate medical directors · return-to-work coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.enterprisehealth.comin a real browser with your saved login - no setup, no API keys. -
1
Enterprise Health - find clearances expiring in 45 days
enterprisehealth.com
WebRun opens Enterprise Health to find clearances expiring in 45 days. - Open Enterprise Health and navigate to the work certification and clearance tracking panel
- Filter for fitness-for-duty clearances and prior authorizations expiring within 45 days
- Capture employee name, clearance type, job role, expiry date, and case manager for each
Done when Every clearance or authorization expiring in 45 days is listed with full details.
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2
Slack - post renewal worklist to occupational health team
slack.com
WebRun opens Slack to post renewal worklist to occupational health team. - Post the renewal worklist to the occupational health team Slack channel
- Sort by days remaining, with soonest expiries at the top
- Flag any clearance where the renewal exam has not yet been scheduled
Done when The occupational health team has the weekly clearance renewal list in Slack.
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3
Twilio - send internal SMS alert to case manager
twilio.com
WebRun opens Twilio to send internal SMS alert to case manager. - Draft an internal SMS alert to the assigned case manager for each expiring clearance
- Include the employee name, clearance type, and expiry date in the message
- Queue the SMS for case manager review before sending, not auto-delivered
Done when A review-ready SMS alert is queued for each case manager with expiring clearances.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it notify the employee directly about their expiring clearance?
No. All notifications go to internal occupational health staff and case managers. Any communication to the employee is left for the case manager to send, keeping protected health information inside the clinic team.
What types of clearances does it track?
It tracks any clearance or authorization recorded in Enterprise Health, including fitness-for-duty determinations, return-to-work clearances, driver certifications, respirator medical evaluations, and any employer-specific work authorization records.
What if the renewal exam is already scheduled?
WebRun reads the live clearance and scheduling data in Enterprise Health each Monday, so clearances with a renewal exam already booked are noted separately rather than flagged as urgent.
Related templates
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