Automated Drug Screen Appointment Confirmation Drafts
Every morning, WebRun opens Enterprise Health, finds all drug screen and medical exam appointments newly scheduled in the last 24 hours, drafts a confirmation message for each employee in Gmail for the coordinator to review, and adds the appointment to the shared occupational health Google Calendar.
How do I automatically draft appointment confirmations for drug screens and occupational health exams?
WebRun opens Enterprise Health every morning, finds all drug screens and medical exams newly scheduled in the last 24 hours, drafts a confirmation message for each employee in Gmail for the coordinator to review before sending, and adds every appointment to the shared occupational health Google Calendar with a 24-hour reminder.
- Every new drug screen or exam gets a ready-to-send confirmation within hours of scheduling
- Clinic calendar is always up to date without manual entry
- No health-related communication goes to an employee without coordinator approval
Built for occupational health clinic coordinators · drug testing program managers · employee health departments · HR health and safety teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.enterprisehealth.comin a real browser with your saved login - no setup, no API keys. -
1
Enterprise Health - find newly scheduled appointments
enterprisehealth.com
WebRun opens Enterprise Health to find newly scheduled appointments. - Open Enterprise Health and filter the appointment schedule to entries created in the last 24 hours
- Select drug screen and medical exam appointment types
- Capture employee name, appointment type, date, time, location, and any preparation instructions for each
Done when Every newly scheduled drug screen and exam appointment is listed with full details.
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2
Gmail - draft confirmation for coordinator review
gmail.com
WebRun opens Gmail to draft confirmation for coordinator review. - Draft an appointment confirmation for each employee with exam type, date, time, location, and preparation instructions
- Leave every confirmation as an unsent draft in the coordinator's Gmail folder for review
- Never send the confirmation without explicit coordinator approval
Done when One review-ready confirmation draft exists in Gmail for each newly scheduled appointment.
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3
Google Calendar - add appointment to shared calendar
calendar.google.com
WebRun opens Google Calendar to add appointment to shared calendar. - Add each newly scheduled appointment to the shared occupational health clinic calendar
- Include the employee name, appointment type, and location in the event title
- Set a 24-hour reminder on the calendar event for the clinic coordinator
Done when Every new appointment appears on the shared occupational health calendar with a coordinator reminder.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the confirmation to the employee automatically?
No. Every confirmation is drafted in Gmail and left unsent for the clinic coordinator to review and approve. Protected health information, including appointment details, never goes to an employee without human sign-off.
What preparation instructions does it include?
It uses the preparation instructions already recorded in Enterprise Health for each appointment type, such as fasting requirements, collection site directions, or document requirements for the drug screen, so the content is pulled from your own clinic protocols.
What if the appointment was already confirmed by phone?
The draft is simply left in Gmail for the coordinator to delete or discard. Sending never happens automatically, so a duplicate confirmation cannot go out without a human choosing to send it.
Related templates
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