Automated Occupational Health Care Gap Outreach Drafts
Every Monday, WebRun opens Enterprise Health, finds employees with open care gaps in their surveillance programs such as overdue audiograms or missed respirator clearances, logs the gaps by type and urgency in Google Sheets, and creates draft outreach messages in Mailchimp for clinic staff to review before any message is sent.
How do I automatically identify and draft outreach for employee health surveillance care gaps?
WebRun opens Enterprise Health every Monday, finds all employees with overdue exams in their health surveillance programs, logs the gaps by program type and urgency in Google Sheets, and creates draft outreach campaigns in Mailchimp for clinic staff to review and approve before any message reaches an employee, so surveillance gaps are closed systematically.
- Every open surveillance care gap is identified and tracked weekly without manual chart review
- Clinic staff review ready-drafted outreach instead of composing messages from scratch
- No employee outreach about a health matter goes out without explicit clinical approval
Built for occupational health program managers · employee health nurses · industrial hygiene teams · corporate health compliance departments
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.enterprisehealth.comin a real browser with your saved login - no setup, no API keys. -
1
Enterprise Health - identify open surveillance care gaps
enterprisehealth.com
WebRun opens Enterprise Health to identify open surveillance care gaps. - Open Enterprise Health and navigate to the surveillance program management panel
- Identify employees enrolled in a surveillance program who have a required exam that is overdue or approaching its due limit
- Capture employee name, program type, specific overdue exam, and days past due for each
Done when Every employee with an open care gap in a surveillance program is identified with exam details.
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2
Google Sheets - log gaps by type and urgency
google.com
WebRun opens Google Sheets to log gaps by type and urgency. - Open the care gap tracker spreadsheet
- Append each care gap as a row with employee name, program, overdue exam, and days past due
- Group rows by surveillance program type so clinic leads can see gap volume by program
Done when All open care gaps are logged and grouped by surveillance program in the tracker.
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3
Mailchimp - create draft outreach for clinic staff review
mailchimp.com
WebRun opens Mailchimp to create draft outreach for clinic staff review. - Create a draft outreach campaign in Mailchimp segmented by surveillance program type
- Personalize each draft with the employee's name and their specific overdue exam
- Leave all drafts in review status for clinic staff to approve before any message is sent to employees
Done when A review-ready draft outreach campaign exists in Mailchimp for each care gap program segment.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send outreach to employees automatically?
No. All outreach campaigns are created as drafts in Mailchimp and remain unsent until clinic staff review and approve each one. Protected health information related to a specific employee's overdue exam never leaves the clinic without human sign-off.
Which surveillance programs are included in the care gap check?
WebRun checks all programs configured in Enterprise Health, including hearing conservation, respiratory protection, chemical exposure, driver fitness, and any custom surveillance panels your clinic has set up for specific job roles or hazard exposures.
What if a care gap was already closed before Monday's run?
Enterprise Health updates exam completion status in real time. Any employee whose overdue exam was completed before the weekly run is excluded from the care gap list and no draft outreach is created for them.
Related templates
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