Automated Occupational Health Intake Questionnaire Chaser
Every morning, WebRun opens Enterprise Health, identifies employees scheduled for a surveillance exam in the next 14 days who have not submitted their pre-exam questionnaire, logs them in Google Sheets, and posts a follow-up list to the clinic coordinator in Slack so incomplete intakes are resolved before the appointment.
How do I automatically chase incomplete occupational health pre-exam intake questionnaires?
WebRun opens Enterprise Health every morning, finds all employees scheduled for a surveillance exam in the next 14 days who have not completed their pre-exam questionnaire, logs them sorted by appointment date in Google Sheets, and posts the chase list to the clinic coordinator in Slack so every exam starts with a complete intake on file.
- Exam visits are never delayed by a missing intake questionnaire
- Coordinators spend time resolving gaps rather than finding them
- High-urgency cases with exams in 3 days are automatically surfaced first
Built for occupational health clinic coordinators · employee health nurses · corporate medical assistants · industrial health departments
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.enterprisehealth.comin a real browser with your saved login - no setup, no API keys. -
1
Enterprise Health - find incomplete pre-exam questionnaires
enterprisehealth.com
WebRun opens Enterprise Health to find incomplete pre-exam questionnaires. - Open Enterprise Health and filter appointments to exams scheduled in the next 14 days
- Identify employees whose pre-exam questionnaire status shows as incomplete or not started
- Capture employee name, exam type, appointment date, and the supervisor portal contact for each
Done when Every employee with an upcoming exam and a missing questionnaire is identified.
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2
Google Sheets - log employees with missing intake forms
google.com
WebRun opens Google Sheets to log employees with missing intake forms. - Open the pre-exam intake tracker spreadsheet
- Append each employee with their exam date and questionnaire status
- Sort by appointment date so the most urgent cases appear first
Done when All employees with incomplete intakes are logged and sorted by appointment date.
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3
Slack - post follow-up list to clinic coordinator
slack.com
WebRun opens Slack to post follow-up list to clinic coordinator. - Post a follow-up list to the clinic coordinator's Slack channel
- Include each employee, their exam type, their appointment date, and the number of days remaining
- Highlight employees whose exam is within 3 days and whose questionnaire is still missing
Done when Clinic coordinator has the daily incomplete-intake chase list in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send a reminder directly to the employee?
No. The chase list goes to the clinic coordinator in Slack. Any direct communication to the employee about their questionnaire is left for the coordinator to send, so no health-related message is delivered without human review.
How far in advance does it start chasing?
WebRun flags employees with incomplete questionnaires up to 14 days before their scheduled exam, giving coordinators two weeks to resolve missing intakes before the appointment date.
What if the employee completes the questionnaire mid-day?
Enterprise Health updates questionnaire status in real time. When the next daily run executes, any employee who has since completed their intake is removed from the chase list automatically.
Related templates
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