Automated Stroke Follow-Up Reminders
Every morning, WebRun opens Nexus Clinical, finds stroke patients discharged in the last 30 days who are due a follow-up visit, drafts a Twilio check-in text for staff to review and send asking how they are doing and whether they have scheduled their follow-up, and posts the stroke program coordinator a Slack list of who still needs to be booked.
How do I make sure discharged stroke patients get their follow-up visit scheduled?
WebRun checks Nexus Clinical every morning for stroke patients discharged in the last 30 days who are due a follow-up visit with nothing booked. It drafts a Twilio check-in text for staff to approve and send, then posts the stroke program coordinator a Slack list ranked by urgency, so no discharged patient goes without a scheduled follow-up.
- Every stroke discharge from the last 30 days is checked against its follow-up window
- Coordinators see an urgency-ranked list every morning
- Patients who already booked their own follow-up are removed automatically
Built for stroke programs · neurology clinics · stroke coordinators · discharge planners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.nexusclinical.comin a real browser with your saved login - no setup, no API keys. -
1
Nexus Clinical - find recent stroke discharges due follow-up
nexusclinical.com
WebRun opens Nexus Clinical to find recent stroke discharges due follow-up. - Open Nexus Clinical and check discharge records for stroke patients in the last 30 days
- Compare each patient's recommended follow-up window against their scheduled visits
- Flag anyone due a follow-up in the next 7 days with nothing booked
Done when Every recent stroke discharge is checked against its follow-up window and scheduled status.
-
2
Twilio - draft a patient check-in text
twilio.com
WebRun opens Twilio to draft a patient check-in text. - Draft a check-in text for each flagged patient asking how they are recovering and whether they have scheduled a follow-up
- Queue every draft for staff review. Never send a text to a patient without approval
- Note the response once staff sends the approved text and the patient replies
Done when A reviewable check-in draft exists for every stroke patient due a follow-up with nothing booked.
-
3
Slack - alert the coordinator to unscheduled patients
slack.com
WebRun opens Slack to alert the coordinator to unscheduled patients. - Post the stroke program coordinator a list of discharged patients still unscheduled for follow-up
- Sort the list so the closest follow-up windows appear first
- Note which check-in drafts are still waiting on staff approval
Done when The coordinator has today's unscheduled stroke follow-up list in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it text discharged patients without staff approving first?
No. WebRun only drafts the check-in text in Twilio and queues it for staff review. It sends only after a staff member approves it.
How does it decide which patients are overdue for a follow-up?
It compares each patient's clinically recommended follow-up window against what is actually booked in Nexus Clinical, so only patients with nothing scheduled in that window get flagged.
What if a patient already scheduled their own follow-up?
It reads the live scheduling status each morning, so a patient who already booked a visit is removed from the list automatically.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.