Get neuropsych testing referrals booked fast
Within 30 minutes of a referring provider submitting a neuropsychological testing referral, WebRun reads the reason for referral in Nexus Clinical, books the earliest matching testing slot in Google Calendar, drafts a Gmail confirmation letter back to the referring provider for a clinician to review and send, and posts the testing coordinator a Slack heads-up on the newly booked case.
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How do I get neuropsychological testing referrals scheduled and confirmed quickly?
WebRun reads new neuropsychological testing referrals in Nexus Clinical, books the earliest matching slot in Google Calendar based on the requested battery, and drafts a Gmail confirmation letter back to the referring provider for a clinician to review and send. It posts the testing coordinator a Slack heads-up on every booking, so referrals move to a scheduled test within 30 minutes.
- New referrals get a booked slot within 30 minutes of submission
- Referring providers get a reviewed confirmation letter instead of silence
- Referrals with no slot inside 21 days are flagged instead of scheduled out unnoticed
Built for neuropsychology practices · neurology clinics · testing coordinators · referring primary care providers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.nexusclinical.comin a real browser with your saved login - no setup, no API keys. -
1
Nexus Clinical - find new neuropsych testing referrals
nexusclinical.com How to Automate Nexus Clinical
WebRun opens Nexus Clinical to find new neuropsych testing referrals. - Open Nexus Clinical and check for new neuropsychological testing referrals
- Read the reason for referral and any requested battery (memory, ADHD, dementia workup)
- Match the referral to the right testing length and examiner
Done when Every new referral is read and matched to the right test battery and examiner.
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2
Google Calendar - book the earliest matching testing slot
calendar.google.com How to Automate Google Calendar
WebRun opens Google Calendar to book the earliest matching testing slot. - Search Google Calendar for the earliest slot long enough for the requested battery
- Book the slot with the matched examiner
- Flag any referral that cannot get a slot within 21 days
Done when Every new referral has a booked testing slot, or a flag if none was available in time.
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3
Gmail - draft the referring provider confirmation
gmail.com How to Automate Gmail
WebRun opens Gmail to draft the referring provider confirmation. - Draft a confirmation letter back to the referring provider noting the testing date and expected report turnaround
- Leave the draft unsent for the clinician to review before it goes to the referring provider
- Reference the original reason for referral so the letter reads as a direct reply
Done when A reviewable confirmation letter draft exists for every newly booked referral.
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4
Slack - alert the coordinator to the new booking
slack.com How to Automate Slack
WebRun opens Slack to alert the coordinator to the new booking. - Post the testing coordinator a heads-up on each newly booked referral and its date
- Flag any referral still waiting on a slot after 21 days
- Note which confirmation letters are still waiting on clinician review
Done when The testing coordinator has a running Slack log of every newly booked and pending referral.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the confirmation letter to the referring provider automatically?
No. WebRun drafts the confirmation letter in Gmail and leaves it unsent for a clinician to review. It only reaches the referring provider once someone approves and sends it.
How does it pick the right testing slot?
It reads the requested battery from the referral and books the earliest Google Calendar slot long enough for that battery with an available examiner, rather than just the next open time.
What happens if no slot is available within 21 days?
That referral is flagged separately in Slack instead of being silently booked far out, so the coordinator can find room sooner or discuss options with the referring provider.
Related templates
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