Automated MS Infusion Scheduling
Every morning, WebRun opens Nexus Clinical, finds MS patients whose next infusion (Ocrevus, Tysabri, or similar) is due within their protocol window, books the chair time in Google Calendar before the window closes, and posts the infusion nursing team a Microsoft Teams digest of this week's schedule and supply needs.
How do I keep MS patients scheduled for their next infusion on time?
WebRun checks Nexus Clinical every morning for MS patients whose next infusion is due within their drug's protocol window, then books the chair time in Google Calendar before that window closes. It posts the infusion nursing team a Microsoft Teams digest of the week's schedule and supply needs, so no patient's Ocrevus or Tysabri infusion slips past its due date.
- Every infusion due within 14 days gets checked against a booked chair slot
- Nursing teams see the week's supply needs in advance
- Unbooked at-risk patients are flagged instead of missed
Built for MS clinics · infusion nursing teams · neurologists · infusion center schedulers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.nexusclinical.comin a real browser with your saved login - no setup, no API keys. -
1
Nexus Clinical - find infusions due within their protocol window
nexusclinical.com
WebRun opens Nexus Clinical to find infusions due within their protocol window. - Open Nexus Clinical and check each MS patient's infusion protocol and last dose date
- Calculate each patient's next due window based on their specific drug's dosing interval
- Flag any patient whose window closes in the next 14 days without a booked slot
Done when Every MS patient's next-due infusion window is calculated and checked against the calendar.
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2
Google Calendar - book chair time before the window closes
calendar.google.com
WebRun opens Google Calendar to book chair time before the window closes. - Search Google Calendar for open chair time within each patient's due window
- Book the slot as an internal hold with the chair and infusion nurse for that patient. Confirming the time with the patient is a separate staff step
- Flag any patient whose window closes with no chair time available
Done when Every patient due within 14 days has a booked chair slot, or a flag if none was found.
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3
Microsoft Teams - post the week's infusion schedule and supply needs
microsoft.com
WebRun opens Microsoft Teams to post the week's infusion schedule and supply needs. - Post the infusion nursing team a digest of this week's booked infusions by drug and chair
- Note supply needs for the week based on the drugs and doses scheduled
- Flag any patient whose window is closing without a booked slot yet
Done when The infusion nursing team has this week's schedule and supply digest in Microsoft Teams.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it notify the patient about the new appointment automatically?
No. WebRun only books the internal chair and nurse slot in Google Calendar. Confirming the appointment time with the patient remains a staff step, so no message goes out on its own.
How does it know when each patient's next infusion is due?
It calculates the due window from that patient's specific drug interval and their last documented dose in Nexus Clinical, so a patient on a 6 month protocol is not flagged early.
What happens if no chair time is open before the window closes?
That patient is flagged separately in the Microsoft Teams digest instead of being silently skipped, so the nursing team can free up a slot.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.