Automated Cerbo Provider Utilization Report
Every Monday, WebRun opens Cerbo, reviews the prior week's appointments for each provider, calculates booked hours versus available hours, and posts a concise utilization report to Slack so your practice manager can see who is over-booked, under-booked, or right on target before the new week begins.
How do I automatically track provider schedule utilization in my naturopathic practice?
WebRun pulls the prior week's appointment data from Cerbo every Monday and calculates each provider's booked versus available hours. It posts a concise utilization report to Slack so your practice manager starts each week knowing exactly who has capacity to take new bookings and who needs schedule relief.
- Practice manager sees every provider's utilization before the first appointment of the new week
- Under-booked providers are flagged in time to promote open slots or adjust schedules
- No patient data appears in the Slack report, only aggregate capacity metrics
Built for naturopathic practice managers · multi-provider integrative clinics · functional medicine operations leads
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.cer.boin a real browser with your saved login - no setup, no API keys. -
1
Cerbo - calculate prior-week booked vs. available hours per provider
cer.bo
WebRun opens Cerbo to calculate prior-week booked vs. available hours per provider. - Open Cerbo and navigate to the appointment schedule for the prior week
- For each provider, count the total hours of booked appointments and the total hours of available schedule
- Calculate utilization as a percentage of available hours that were booked
- Flag providers below 70% utilization as under-booked and above 90% as at-capacity
Done when Prior-week utilization percentages are calculated for every provider.
-
2
Slack - post utilization report for practice manager
slack.com
WebRun opens Slack to post utilization report for practice manager. - Post the utilization report to the practice manager Slack channel
- List each provider with their booked hours, available hours, and utilization percentage
- Highlight under-booked and at-capacity providers with a note so the manager can act immediately
Done when The practice manager has last week's provider utilization breakdown in Slack at the start of the new week.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does the report include patient names or visit details?
No. The report only shows aggregate hours and utilization percentages per provider. No patient names or clinical details appear in Slack. All patient-level data stays inside Cerbo.
What counts as available hours?
WebRun reads each provider's scheduled working hours from Cerbo, including any blocked time or leave they have marked. Available hours is the total open appointment time, so the utilization percentage reflects real capacity.
Can it compare utilization across multiple weeks?
The weekly Slack post covers the prior week by default. For multi-week trend data, you can route the report to a Google Sheet instead, where each week's numbers are appended as a new row for longer-term analysis.
Related templates
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