Automated n8n Workflow Inventory Export
Every Monday, WebRun opens n8n, walks the workflow list, records which workflows are switched on along with their trigger, node count, credentials and tags, drafts the full inventory as a Gmail message for you to send, and posts what changed since last week to Slack.
How do I keep a current inventory of my active n8n workflows?
Every Monday WebRun opens n8n and lists every workflow that is switched on, capturing its trigger, node count, tags, credentials and owner. It drafts the full inventory as a Gmail message for you to send and posts the week's activations and deactivations to Slack, so a handover or an audit starts from a current document.
- A handover starts from a current list instead of a blank page
- Active workflows with no owner or tag are flagged every week
- Activations and deactivations are visible to the whole team in Slack
Built for operations leads · automation engineers · IT admins · agencies running client automations
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.n8n.cloud/loginin a real browser with your saved login - no setup, no API keys. -
1
n8n - list every active workflow
n8n.io
WebRun opens n8n to list every active workflow. - Open n8n and filter the workflow list to active
- For each one, capture the name, project, tags, trigger type and node count
- Note which credentials the workflow uses and who last updated it
Done when Every active workflow is listed with its trigger, credentials and owner.
-
2
Gmail - draft the inventory
gmail.com
WebRun opens Gmail to draft the inventory. - Draft one message holding the full inventory, grouped by project
- Put the workflows with shared or admin credentials at the top
- Leave the message in Drafts. WebRun never sends it on its own
Done when The inventory sits in Gmail Drafts, ready for you to send.
-
3
Slack - post what changed
slack.com
WebRun opens Slack to post what changed. - Post the workflows switched on or off since last Monday
- Flag any active workflow with no owner or no tag
- Link the Gmail draft so the full inventory is one click away
Done when The team can see this week's automation changes in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email the inventory without me?
No. WebRun leaves the inventory as a Gmail draft for you to read and send. Only the internal Slack summary posts on its own.
Does it change or switch off any workflow?
No. WebRun reads the workflow list and opens workflows to read their nodes. It never activates, edits, or deletes anything in n8n.
Does it record credential secrets?
No. It records which named credential a workflow uses, never the values behind it. Secrets stay inside n8n.
Related templates
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