Fill your recital roster by reminding families to register
Every morning in the lead-up to a recital, WebRun checks My Music Staff for active students who have not registered, drafts a personalised reminder email for each family in Gmail, and posts a Slack update showing registration progress so you can approve the reminders and track signups.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically remind families to register for a music recital?
Every morning before your recital deadline, WebRun checks My Music Staff for eligible students who have not registered, drafts a personalised reminder email for each family in Gmail, and posts a Slack progress report showing signups versus total. Nothing is sent until your team approves the batch, so every family is reached without manual chasing.
- Recital rosters fill faster with no manual follow-up calls
- Families who register are automatically removed from the next reminder run
- Admins see a live registration count in Slack every morning
Built for music studio owners · music school event coordinators · music school administrators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.mymusicstaff.com/Loginin a real browser with your saved login - no setup, no API keys. -
1
My Music Staff - find active students not yet registered
mymusicstaff.com
WebRun opens My Music Staff to find active students not yet registered. - Open My Music Staff and navigate to the Events or Recital registration list
- Cross-reference enrolled active students against confirmed recital registrations
- List every student who is eligible but has not yet registered, with their family contact email
Done when Every unregistered eligible student is listed with their family contact details.
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2
Gmail - draft registration reminder for each family
gmail.com How to Automate Gmail
WebRun opens Gmail to draft registration reminder for each family. - Draft a friendly registration reminder for each family naming the student, the recital date, and the deadline
- Include the registration link or instructions
- Save each email as a Gmail draft without sending
Done when A registration reminder draft exists in Gmail for every unregistered family.
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3
Slack - report registration progress and queue drafts
slack.com How to Automate Slack
WebRun opens Slack to report registration progress and queue drafts. - Post a Slack update showing total eligible students, confirmed registrations, and unregistered count
- List how many reminder drafts are ready for approval
- Prompt the admin to open Gmail and send the approved reminders
Done when Your team has a Slack progress snapshot and can send the reminder batch from Gmail.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email families about the recital without my approval?
No. Every reminder is saved as a Gmail draft. Your team reviews the batch in Gmail after seeing the Slack prompt, and nothing is sent until you approve.
Will it keep reminding the same family every day?
It checks My Music Staff for confirmed registrations each run, so families who have already signed up are removed from the next day's reminder batch automatically.
Can it handle multiple recitals or deadline dates at once?
Yes. Configure the recital event name and deadline date in your WebRun settings and it will track registrations against that specific event each run.
Related templates
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