Automated Contract Pricing Renewal Alerts
Every Monday, WebRun opens DDI Inform, finds contract pricing agreements expiring within the next 60 days, drafts a renewal email to each account for the account manager to review before sending, and posts the sales team a Slack list ranked by contract value so the biggest accounts get worked first.
How do I automatically catch contract pricing agreements before they expire?
WebRun checks DDI Inform every Monday for contract pricing agreements expiring within 60 days, drafts a renewal outreach email to each account in Gmail for the account manager to review and send, and posts the sales team a Slack list ranked by annual contract value, so high value pricing agreements never lapse from being forgotten.
- Expiring contract pricing gets caught 60 days out instead of after it lapses
- Renewal outreach is drafted and ready before the account manager's Monday review
- The highest value accounts surface first, ranked by annual contract value
Built for industrial distributors · account managers · MRO sales teams · wholesale distribution
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.ddisystem.comin a real browser with your saved login - no setup, no API keys. -
1
DDI System (Inform ERP) - find contract pricing expiring soon
ddisystem.com
WebRun opens DDI System (Inform ERP) to find contract pricing expiring soon. - Open DDI Inform and filter contract pricing agreements expiring within 60 days
- Capture the account, the agreement's annual value, and the expiration date for each
- Note the assigned account manager for each expiring agreement
Done when Every contract pricing agreement expiring within 60 days is listed with its value and owner.
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2
Gmail - draft renewal outreach for review
gmail.com
WebRun opens Gmail to draft renewal outreach for review. - Draft a renewal outreach email to each expiring account from the account manager's address
- Reference the current pricing and the renewal deadline in the draft
- Leave every draft unsent in the account manager's drafts folder for review
Done when A renewal draft is waiting in Gmail for every expiring account. Nothing is sent automatically.
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3
Slack - list accounts by contract value
slack.com
WebRun opens Slack to list accounts by contract value. - Post the sales team a list of expiring agreements ranked by annual contract value
- Tag the assigned account manager on each line
- Flag any agreement expiring within 14 days as urgent
Done when Sales has a ranked renewal list with the account manager tagged on each account.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email customers about renewal without approval?
No. Every renewal outreach is drafted and left unsent in Gmail. The account manager reviews and sends each one themselves, nothing goes out on its own.
How far ahead does it catch expiring pricing?
It flags any contract pricing agreement expiring within 60 days, then marks anything inside 14 days as urgent so the largest, most time sensitive accounts get worked first.
What if an agreement was already renewed in DDI Inform?
It reads the live expiration date each Monday, so any agreement already extended or renewed drops off the list automatically.
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