Nextech Automated Prior Authorization Status Checks
Every morning, WebRun opens Nextech to find every Mohs case with a pending preauthorization, checks the live status of each request in Availity, flags any that are stalled, denied, or expiring before the scheduled surgery date, and posts your billing team a prioritized Slack list of which ones need action first.
How do I track Mohs insurance preauthorization status before surgery day?
WebRun checks Nextech every morning for Mohs cases with a pending preauthorization, then pulls the live status of each request directly from Availity. It flags anything stalled, denied, or expiring before the scheduled surgery date and posts your billing team a Slack worklist ranked by days remaining, so no case reaches surgery day with coverage still unresolved.
- Billing team opens Slack to a worklist ranked by days until surgery, every morning
- Stalled and denied preauthorizations surface before they threaten a surgery date
- No new request or appeal is ever filed without a person submitting it
Built for Mohs practice billing teams · dermatology surgical clinics · practice managers · insurance coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.nextech.comin a real browser with your saved login - no setup, no API keys. -
1
Nextech - find cases with a pending preauthorization
nextech.com
WebRun opens Nextech to find cases with a pending preauthorization. - Open Nextech and filter to scheduled Mohs cases with a preauthorization on file
- Capture the payer, procedure code, and scheduled surgery date for each
- Note how many days remain until the surgery date
Done when Every scheduled case with a pending preauthorization is listed with its payer and surgery date.
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2
Availity - check the live authorization status
availity.com
WebRun opens Availity to check the live authorization status. - Look up the live status of each preauthorization in Availity
- Flag any request marked pending beyond the payer's normal turnaround, denied, or additional information requested
- Note the authorization number and expiry date for anything already approved
Done when Every preauthorization has a current status pulled directly from the payer.
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3
Slack - alert billing on what needs action
slack.com
WebRun opens Slack to alert billing on what needs action. - Post a prioritized list to the billing Slack channel, soonest surgery date first
- Flag denials and information requests at the top since those need a person, not just time
- Never submit a new preauthorization request or appeal automatically. Leave that for billing to file
Done when Billing has a prioritized Slack worklist of every at-risk preauthorization.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it file a new preauthorization request or appeal on its own?
No. It only checks and reports live status. Filing a new request or appeal is always left for your billing team to submit.
How does it decide what counts as stalled?
It compares each request's time pending in Availity against the payer's normal turnaround and flags anything past that window, along with any denial or information request.
What surgeries are most at risk of a scheduling conflict?
The Slack list is ranked with the soonest surgery date first, so a preauthorization at risk of not clearing in time always surfaces before one with weeks of runway.
Related templates
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