Healthie Automatic Group Class Scheduling
Every Monday, WebRun opens Healthie, checks this week's group nutrition classes for open seats and new registrations, confirms each registrant's class package payment has cleared in Stripe, books their confirmed seat on the Google Calendar for that class, and flags any class still under its minimum headcount.
How do I keep group nutrition classes filled and confirmed before they run?
WebRun checks Healthie every Monday for this week's group nutrition class rosters, confirms each new registrant's class package payment in Stripe, and books their confirmed seat on the class's Google Calendar event. Classes still under their minimum headcount 48 hours out are flagged, so no session runs half empty by surprise.
- Only paid, confirmed registrants ever land on the class calendar
- Under filled classes are flagged 48 hours out instead of discovered at the door
- The roster stays current without a manual cross check between Healthie and Stripe
Built for Group nutrition class providers · registered dietitian practices · diabetes prevention program clinics · wellness and nutrition studios
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.gethealthie.comin a real browser with your saved login - no setup, no API keys. -
1
Healthie - check class rosters and open seats
gethealthie.com
WebRun opens Healthie to check class rosters and open seats. - Open Healthie and list this week's group classes with their current roster
- Note each class's open seats against its capacity
- List any client newly registered since the last check
Done when Every class this week is listed with its roster, open seats, and any new registrant.
-
2
Stripe - confirm class package payment
stripe.com
WebRun opens Stripe to confirm class package payment. - Look up each new registrant's class package or single session charge in Stripe
- Confirm the payment succeeded before treating the seat as filled
- Flag any registrant with no successful payment on file
Done when Every new registrant's payment is confirmed or flagged as unpaid.
-
3
Google Calendar - book the confirmed seat
calendar.google.com
WebRun opens Google Calendar to book the confirmed seat. - For each paid registrant, book their seat on that class's calendar event
- Update the event description with the current confirmed headcount
- Flag any class still under its minimum headcount 48 hours before it runs
Done when Every paid registrant has a confirmed seat on the calendar and under filled classes are flagged.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it book a seat before the client has paid?
No. A seat is only booked on the calendar once Stripe confirms the class package or session payment succeeded.
What happens if a class is under filled?
It's flagged 48 hours before the class runs so you have time to promote it or decide whether to combine or cancel the session.
Does it handle refunds or cancellations?
No. It only books confirmed, paid seats. Refunds and cancellations are always handled by you directly in Stripe and Healthie.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.