Draft & Send Meeting Notes Summaries
Each night, WebRun reviews your Notion meeting notes from the day, extracts decisions and action items for each meeting, drafts a clean follow-up email for each attendee group, and saves the drafts in Gmail for your approval in the morning.
How can I automatically draft and send meeting notes summaries after each call?
WebRun turns your raw meeting notes into polished summaries every night. It reviews Notion notes from the day's meetings, extracts decisions and action items for each session, drafts a clean follow-up email for each attendee group, and saves the drafts in Gmail - ready for your approval each morning before anything goes to attendees.
- Polished meeting summaries drafted overnight without manual writing
- Action items extracted and attributed to the right attendees
- Nothing sent to attendees until you approve the draft
Built for executives · project managers · consultants · team leads
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.notion.soin a real browser with your saved login - no setup, no API keys. -
1
Notion - read today's meeting notes
notion.so
WebRun opens Notion to read today's meeting notes. - Open Notion and find all meeting note pages created or edited today
- For each page, extract: meeting title, key decisions made, action items with owners and due dates, and any open questions
- Structure the summary in a clean bullet format: Decisions → Actions → Next Steps
Done when Every meeting today has a structured summary with decisions and action items extracted.
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2
Google Calendar - match attendees to each meeting
calendar.google.com
WebRun opens Google Calendar to match attendees to each meeting. - Look up the calendar event matching each meeting note to retrieve the full attendee list
- Match attendee emails so the follow-up can be addressed correctly
Done when Each meeting summary is matched to its attendee list from the calendar.
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3
Gmail - draft the follow-up summary email
gmail.com
WebRun opens Gmail to draft the follow-up summary email. - Draft a follow-up email for each meeting addressed to the attendees
- Subject: 'Notes from [Meeting Name] - [Date]'; body: the structured summary with actions clearly assigned
- Save each as a draft - do not send until you review and approve in the morning
Done when A polished draft follow-up email exists for every meeting held today, ready for your morning approval.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email attendees without me reviewing the notes?
Never. Every follow-up is a Gmail draft. You read it, edit it if needed, and click Send yourself. Nothing leaves your account until you say so.
What if I didn't take notes in Notion for a meeting?
WebRun skips that meeting and notes in the run log that no notes were found, so you can decide whether to write them up manually.
Can it handle back-to-back meetings on busy days?
Yes - it processes every note page from the day in one run, so you wake up with one draft per meeting regardless of how many calls you had.
Related templates
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