Automated Malt Freelance Pipeline Tracking
Every Monday, WebRun signs in to Malt, reviews every proposal you have sent and every mission in progress, records the client, the value, the stage, and the days since the last exchange, updates your Notion pipeline page, and moves each Trello card into the stage the deal is actually at.
How do I keep track of all my freelance proposals in one place?
WebRun reviews your Malt proposals and missions every Monday, recording the client, the value, the stage, and how many days each thread has been quiet. It updates your Notion pipeline page with the total value in play and moves every Trello card into the stage the deal is really at.
- The real value in play is known every Monday morning
- Threads quiet for over 10 days are surfaced for a follow-up decision
- Notion and Trello stay in step with Malt without manual updating
Built for freelancers · independent consultants · contract developers · creative studios
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.malt.comin a real browser with your saved login - no setup, no API keys. -
1
Malt - review proposals and missions
malt.com
WebRun opens Malt to review proposals and missions. - Sign in to Malt and open your proposals and current missions
- Capture the client, the mission title, the day rate or budget, and the current status of each
- Record the date of the last message on every thread and work out how many days it has been quiet
- Total the value sitting at each stage, from sent proposal through to mission in progress
Done when Every proposal and mission has a stage, a value, and a days-quiet figure.
-
2
Notion - update the pipeline page
notion.so
WebRun opens Notion to update the pipeline page. - Update your pipeline page with one row per proposal and mission
- Fill in client, title, value, stage, last contact date, and days quiet
- Add a short weekly summary at the top: total value in play and what changed since last week
- Mark anything quiet for more than 10 days as needing a follow-up decision from you
Done when The Notion pipeline page matches the live state of your Malt account.
-
3
Trello - move each card to its real stage
trello.com
WebRun opens Trello to move each card to its real stage. - Move each card on your freelance board into the list matching its real stage
- Create a card for any proposal that has no card yet, with the client and value in the title
- Add a due date on cards marked as needing follow-up
- Leave won and lost cards in place so your history and win rate stay intact
Done when Every proposal and mission sits in the correct Trello list with a due date where needed.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it message clients or send a proposal?
No. WebRun reads your Malt threads and reports where each deal stands. It never replies to a client, never sends or edits a proposal, and never accepts or declines a mission on your behalf.
Does it change my rates or availability on Malt?
No. WebRun never edits your profile, your day rate, your availability, or any mission record. It only reads what is there and writes the picture into your own Notion page and Trello board.
How does it decide a deal has gone quiet?
By the date of the last message on the thread. Anything with no exchange for more than 10 days is marked as needing a follow-up decision, and you can move that threshold to suit your sales rhythm.
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