Automated LongevityEHR Protocol Check In Drafts
Every Monday, WebRun opens LongevityEHR, finds members due for their 30 day protocol check in, reviews how their biomarkers and wearable trends have moved since the protocol started, drafts a warm personalized check in email in Gmail for their provider to review, and logs each check in to a Google Sheets tracker so nobody is checked twice or missed.
How do I automatically check in with members on their longevity protocol?
Every Monday, WebRun opens LongevityEHR to find members due for their 30 day protocol check in, reviewing how their biomarkers and wearable data have moved since the protocol started. It drafts a personalized Gmail message on that progress, leaves it unsent for the provider to review, and logs it to Google Sheets so nobody is missed or checked twice.
- Members hear from their provider with real progress data instead of a generic check in
- Providers review and send a ready draft in seconds instead of writing from scratch
- No member is checked in twice or missed thanks to the running tracker
Built for longevity clinics · concierge medicine practices · longevity protocol coordinators · clinic providers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.longevityehr.comin a real browser with your saved login - no setup, no API keys. -
1
LongevityEHR - find members due for a protocol check in
longevityehr.com
WebRun opens LongevityEHR to find members due for a protocol check in. - Open LongevityEHR and filter members who started or last checked in on their longevity protocol 30 or more days ago
- Pull each member's biomarker and wearable trend since the protocol began
- Note whether the member is tracking toward their stated goal
Done when Every member due for a protocol check in is listed with their progress since the protocol started.
-
2
Gmail - draft the personalized check in
gmail.com
WebRun opens Gmail to draft the personalized check in. - Draft a warm, personalized check in email for each member referencing their specific biomarker and wearable progress
- Ask how the protocol is going and invite questions before their next visit
- Save every message as a draft and leave it unsent for their provider to review
Done when A personalized check in draft exists in Gmail for every member due this week.
-
3
Google Sheets - log which members were checked
google.com
WebRun opens Google Sheets to log which members were checked. - Open the protocol check in tracker
- Log each member checked this week with the date and a note on their progress
- Mark the draft as sent once the provider approves it, so the same member is not checked twice
Done when The tracker reflects every check in drafted this week.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will members get a check in email without their provider reviewing it?
No. Every check in is saved as a Gmail draft and left unsent. The member's provider reads it, can adjust the wording, and sends it, so nothing reaches a member automatically.
How does it decide when a member is due for a check in?
It reads each member's protocol start date and last check in date in LongevityEHR and flags anyone at 30 days or more since their last one. You can tell WebRun to use a shorter or longer interval.
What progress does the check in reference?
The member's own biomarker and wearable trend since their protocol began, so the message reads as a genuine progress update rather than a generic reminder.
Related templates
Put this on autopilot.
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