Automated LongevityEHR Peptide Refill Reminders
Every morning, WebRun opens LongevityEHR, finds members whose peptide supply runs out within 7 days based on their last fill date and prescribed dose, logs each one to a Google Sheets refill queue with their specific peptide and dose, and drafts a personalized Twilio text reminder for each, leaving every message unsent for your team to approve before it sends.
How do I remind members to refill their peptide prescription before it runs out?
Every morning, WebRun opens LongevityEHR to find members whose peptide supply runs out within 7 days, logs each to a Google Sheets refill queue, and drafts a personalized Twilio text naming their specific peptide. Every text stays queued and unsent for your team to approve, so no reminder reaches a member without a human checking it first.
- Members are reminded before their peptide supply actually runs out, not after
- Every reminder names the specific peptide, so it never reads as a generic blast
- No text reaches a member until your team approves the queued draft
Built for longevity clinics · concierge medicine practices · peptide therapy coordinators · clinic pharmacy liaisons
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.longevityehr.comin a real browser with your saved login - no setup, no API keys. -
1
LongevityEHR - find members running low on peptide supply
longevityehr.com
WebRun opens LongevityEHR to find members running low on peptide supply. - Open LongevityEHR and calculate each active peptide member's remaining supply from their last fill date and prescribed dose
- Filter to members whose supply runs out within 7 days
- Note the specific peptide, dose, and prescribing provider for each
Done when Every member running low on peptide supply within 7 days is listed with their dose and provider.
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2
Google Sheets - log the refill queue
google.com
WebRun opens Google Sheets to log the refill queue. - Open the peptide refill queue
- Append a row for each member with their peptide, dose, and days of supply remaining
- Mark whether a refill has already been requested with the pharmacy
Done when The queue reflects every member due for a refill within 7 days.
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3
Twilio - draft the text reminder
twilio.com
WebRun opens Twilio to draft the text reminder. - Draft a short, personalized text reminder for each member naming their specific peptide and asking them to confirm their refill
- Include a way to reply or call the clinic with questions
- Save every message as a queued draft and leave it unsent for your team to approve
Done when A queued text draft exists for every member due for a refill within 7 days.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will members get a text without my team approving it first?
No. Every reminder is saved as a queued Twilio draft, not sent. Your team reviews and approves each one, so no text reaches a member automatically.
How does it calculate when a refill is due?
It reads each member's last fill date and prescribed dose in LongevityEHR and calculates their remaining supply, flagging anyone who runs out within 7 days.
Does the text include dosing instructions?
No. It names the specific peptide and asks the member to confirm their refill, leaving detailed dosing guidance to what the provider has already given in person.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.