Turn upcoming renewals into ready to send reminders
Every Monday, WebRun opens LongevityEHR, finds every member whose membership tier renews within 14 days, drafts a personalized renewal reminder in Gmail referencing their tier and benefits, leaves each draft unsent for staff review, and posts a Slack list of who is renewing soon so nobody lapses by accident.
- No credit card
- Under $0.01 per run
- Cancel anytime
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.longevityehr.comin a real browser with your saved login - no setup, no API keys. -
1
LongevityEHR - find members renewing within 14 days
longevityehr.com How to Automate LongevityEHR
WebRun opens LongevityEHR to find members renewing within 14 days. - Open LongevityEHR and filter members whose tier renews in the next 14 days
- Capture each member's current tier, renewal date, and payment method on file
- Exclude anyone who already confirmed a renewal or requested to cancel
Done when Every member renewing within 14 days is listed with their tier and renewal date.
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2
Gmail - draft a personalized renewal reminder
gmail.com How to Automate Gmail
WebRun opens Gmail to draft a personalized renewal reminder. - Draft a personalized renewal reminder for each member naming their current tier and its benefits
- Mention the renewal date and how to update payment details if needed
- Save every message as a draft and leave it unsent for staff to review
Done when A renewal reminder draft exists in Gmail for every member renewing within 14 days.
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3
Slack - list who is up for renewal
slack.com How to Automate Slack
WebRun opens Slack to list who is up for renewal. - Post the week's renewal list to the membership channel
- Sort by soonest renewal date first
- Note that reminder drafts are waiting in Gmail for review before sending
Done when Your team has this week's renewal list in Slack with drafts ready to review.
How do I remind longevity clinic members before their membership tier renews?
Every Monday, WebRun opens LongevityEHR, finds members whose tier renews within 14 days, and drafts a personalized reminder in Gmail naming their tier, benefits, and renewal date. Every draft is left unsent for staff review, and a Slack list ranks who is renewing soonest, so no membership lapses simply because nobody remembered to reach out in time.
- Every upcoming renewal gets a personalized draft instead of a generic mail merge
- Staff reviews and sends in seconds instead of writing each reminder from scratch
- No membership lapses simply because a renewal date was missed
Built for longevity clinics · concierge medicine practices · membership coordinators · clinic front desk teams
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will members get a renewal email without my approval?
No. Every renewal reminder is saved as a Gmail draft and left unsent. Your staff reviews and sends each one, so nothing reaches a member automatically.
How does it pick who needs a reminder?
It reads live renewal dates in LongevityEHR each Monday and lists anyone renewing within 14 days, skipping members who already confirmed or requested to cancel.
Can the reminder mention a member's specific tier and benefits?
Yes. WebRun drafts each reminder around that member's actual tier and benefits on file, so it reads as personal rather than a generic notice.
Related templates
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