Alert managers to uncovered Lightspeed shifts before they become gaps
Every morning, WebRun cross-references your upcoming shifts in Google Calendar with the active staff roster in Lightspeed, identifies any shift in the next 48 hours that has no confirmed coverage, and sends an alert to your Slack management channel so you can fill the gap before the day arrives.
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How do I automatically get alerted to uncovered staff shifts for my Lightspeed store?
WebRun cross-references your Google Calendar shift schedule with the active staff roster in Lightspeed every morning, finds any uncovered slot in the next 48 hours, and posts a ranked alert to Slack. Managers see coverage gaps the morning before they happen, with enough time to fill them.
- Uncovered shifts spotted 48 hours in advance rather than the morning of
- Most urgent gaps ranked first so managers act on what matters now
- Active staff roster in Lightspeed cross-checked automatically every day
Built for retail store managers · restaurant managers · hospitality operators · multi-location retail operators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
retail.lightspeedhq.comin a real browser with your saved login - no setup, no API keys. -
1
Google Calendar - read shifts scheduled in the next 48 hours
calendar.google.com How to Automate Google Calendar
WebRun opens Google Calendar to read shifts scheduled in the next 48 hours. - Open the staff scheduling calendar and read all shifts for the next 48 hours
- Capture the shift start time, end time, location, and assigned staff member for each event
- Note any shifts that have no staff member listed in the event
Done when All shifts for the next 48 hours are captured with their coverage status.
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2
Lightspeed - verify staff availability and roster status
lightspeedhq.com How to Automate Lightspeed
WebRun opens Lightspeed to verify staff availability and roster status. - Check the Lightspeed employee list to confirm which staff members are currently active
- Flag any shift assigned to an inactive or deleted staff account
- Identify shifts where the assigned employee is on leave or has no active Lightspeed account
Done when Each upcoming shift is verified against active Lightspeed staff records.
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3
Slack - alert manager to uncovered shifts
slack.com How to Automate Slack
WebRun opens Slack to alert manager to uncovered shifts. - Post a coverage alert to the management Slack channel listing uncovered shifts
- Sort by how soon each gap occurs so the most urgent is addressed first
- Include shift time, location, and the gap reason for each uncovered slot
Done when Uncovered shifts for the next 48 hours are posted in Slack with urgency order.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it contact staff to fill shifts automatically?
No. WebRun alerts your manager in Slack so they can make the call. Contacting staff to cover a shift remains a human decision to respect your team's working arrangements.
What if my scheduling tool is not Google Calendar?
Google Calendar is the default integration. If you use a different scheduling system, let WebRun know and it can adapt to read from that source instead.
How does it define an uncovered shift?
A shift is flagged as uncovered when it has no staff member assigned in the calendar, or when the assigned person has no active account in Lightspeed. You can add more conditions based on your needs.
Related templates
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