Lightspeed Automated New Product Launch Checklist
When you trigger a new product launch, WebRun opens Lightspeed, verifies the product record has pricing, stock, category, tax class, and images set correctly, checks that the online store listing is enabled, sends a launch confirmation SMS to your store manager via Twilio, and posts a completion checklist to Slack.
How do I automatically verify a new product launch in Lightspeed POS?
WebRun opens each new Lightspeed product and works through a setup checklist covering pricing, stock, category, tax class, images, and online listing. It posts a completion report to Slack and sends a confirmation SMS via Twilio. Products with gaps get a draft SMS pending your review before it sends.
- Every new product verified against a complete setup checklist before going live
- Pricing, stock, category, and online listing gaps caught before launch day
- Store manager notified by SMS the moment a product passes verification
Built for retail store owners · retail buyers · merchandising managers · multi-location retail operators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
retail.lightspeedhq.comin a real browser with your saved login - no setup, no API keys. -
1
Lightspeed - verify product setup: price, stock, category, online listing
lightspeedhq.com
WebRun opens Lightspeed to verify product setup: price, stock, category, online listing. - Open the new product record in Lightspeed Retail
- Verify that a sell price, cost price, and margin are set
- Confirm the product is assigned to the correct category and has a tax class
- Check that initial stock has been received at the correct location
- Confirm the product's online store listing is active and has images and a description
Done when All product setup fields are verified and any gaps are recorded for the checklist.
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2
Slack - post completion checklist with any gaps flagged
slack.com
WebRun opens Slack to post completion checklist with any gaps flagged. - Post a completion checklist to the product or merchandising Slack channel
- Mark each step as complete or incomplete with a clear flag on any missing items
- Include a direct link to the Lightspeed product record for quick editing
Done when A setup checklist is posted in Slack showing every verified step and any outstanding gaps.
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3
Twilio - send launch confirmation SMS to store manager
twilio.com
WebRun opens Twilio to send launch confirmation SMS to store manager. - Draft a short SMS confirmation to the store manager's phone number
- Include the product name and a note of any incomplete setup items
- Send the SMS as a launch notification. Draft for review before sending if any gaps are found.
Done when A launch confirmation SMS is sent to the store manager via Twilio.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the SMS even if the product setup is incomplete?
If gaps are found in the product setup, WebRun drafts the SMS for your review first rather than sending it automatically, so the manager is not notified of a launch that is not ready.
Can I customize the checklist steps for my own product setup process?
Yes. Tell WebRun which fields or steps matter for your workflow and it will apply your custom checklist to every new product launch instead of the default one.
Does it work for product variants such as sizes and colors?
Yes. WebRun checks each variant record for pricing and stock separately, so a product with five sizes gets five lines in the checklist, one per variant.
Related templates
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