Automated Landscaping Contract Renewals
Every morning through renewal season, WebRun opens LMN, identifies seasonal contracts expiring in the next 30 days, drafts a personalized renewal email for each client, and posts a Slack summary so your team can review and send before the season gap hits.
How can I automatically manage seasonal contract renewals for my landscaping business?
WebRun scans LMN every morning during renewal season, finds every seasonal contract expiring in the next 30 days, and drafts a personalized renewal offer in Gmail for each client. A Slack summary alerts your team, and no email sends until a human reviews and approves it.
- Expiring contracts are caught 30 days out before clients book a competitor
- Personalized renewal drafts are ready for account managers to review and send in minutes
- High-value clients are flagged for a personal call rather than a standard email
Built for landscaping companies · lawn-care services · seasonal grounds maintenance · commercial landscape contractors
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.golmn.comin a real browser with your saved login - no setup, no API keys. -
1
LMN - find contracts expiring in 30 days
golmn.com
WebRun opens LMN to find contracts expiring in 30 days. - Open LMN and filter contracts by expiry date to show those ending within 30 days
- Capture each client's name, current services, contract value, and expiry date
- Skip any contracts already marked as renewed or cancelled
Done when Every contract expiring within 30 days is listed with client details and current service scope.
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2
Gmail - draft personalized renewal offers
gmail.com
WebRun opens Gmail to draft personalized renewal offers. - Draft a personalized renewal email for each client referencing their current service plan and pricing
- Include a clear call to action and a target reply-by date to create urgency
- Save every email as a draft - do not send - so the account manager can review first
Done when One Gmail draft renewal offer exists for every expiring contract, all unsent and awaiting approval.
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3
Slack - alert team with renewal pipeline summary
slack.com
WebRun opens Slack to alert team with renewal pipeline summary. - Post a renewal pipeline summary to the sales channel listing client name, contract value, and expiry date
- Flag any high-value contracts or multi-year clients that deserve a personal call instead of email
Done when Team has a renewal pipeline summary in Slack with drafts staged in Gmail for review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send renewal emails without my approval?
No. Every renewal offer is saved as a Gmail draft and flagged in Slack. Your account manager reviews and approves each message before it reaches the client, so pricing and tone stay accurate.
How far in advance does it flag expiring contracts?
The default window is 30 days before expiry, giving your team enough lead time to follow up, negotiate, and close before clients look at competitors.
What if a client already renewed through another channel?
WebRun reads live contract status from LMN on every run, so anyone already marked as renewed is skipped and their draft is not generated.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.