Automated Driver Document Expiry Tracking
Every Monday, WebRun reviews driver compliance records in Rail Command, identifies CDL licenses, medical certificates, and hazmat endorsements expiring within 45 days, drafts a renewal notice to each driver via Gmail for your review, and posts a summary alert to your Slack compliance channel.
How do I automatically track and chase expiring driver compliance documents?
WebRun reviews driver compliance records in Rail Command every Monday, finds CDL licenses, medical certificates, and hazmat endorsements expiring within 45 days, posts a Slack alert for your compliance team, and drafts a renewal notice to each affected driver in Gmail for approval before sending.
- No driver document lapses because a renewal notice was missed
- Critical expirations within 14 days are flagged prominently in the Slack alert
- The compliance team reviews and sends renewal notices in one click
Built for intermodal fleet compliance managers · logistics safety coordinators · trucking operations teams · rail drayage providers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
railinfo.rsilogistics.comin a real browser with your saved login - no setup, no API keys. -
1
RSI Logistics Rail Command - find driver documents expiring within 45 days
rsilogistics.com
WebRun opens RSI Logistics Rail Command to find driver documents expiring within 45 days. - Open Rail Command and navigate to the driver compliance or fleet management module
- Filter driver records to find CDL licenses, medical certificates, and hazmat endorsements expiring within 45 days
- Capture driver name, document type, expiry date, and contact email for each
Done when Every driver with a document expiring in the next 45 days is listed with the document type and contact details.
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2
Slack - alert compliance team of upcoming expirations
slack.com
WebRun opens Slack to alert compliance team of upcoming expirations. - Post an alert to the Slack compliance channel listing drivers with expiring documents
- Group the alert by document type: CDL, medical certificate, hazmat endorsement
- Highlight any driver whose document expires within the next 14 days as critical
Done when The compliance team has this week's driver document expiry alert in Slack.
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3
Gmail - draft renewal notice to each affected driver
gmail.com
WebRun opens Gmail to draft renewal notice to each affected driver. - Draft a professional renewal notice to each affected driver
- Include the document type, expiry date, and instructions for renewal in the email
- Leave every draft in Drafts for compliance team review before sending
Done when A review-ready renewal notice draft exists in Gmail for each driver with an expiring document.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send renewal notices to drivers without my approval?
No. Every renewal notice is saved as a Gmail draft for your compliance team to review and send. Nothing goes to a driver until a human approves it.
What document types does it track?
It tracks CDL licenses, DOT medical certificates, and hazmat endorsements by default. You can configure additional document types such as TWIC cards or state permits to match your operation.
What happens when a document is renewed and updated in Rail Command?
It reads the live expiry dates from Rail Command each Monday, so any driver whose document has been renewed and updated in the system is automatically removed from the expiry list.
Related templates
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