Automated Interior Design Backorder Client Updates
Every morning, WebRun opens Mydoma Studio, finds any purchase orders flagged as backordered or delayed, drafts a clear and empathetic client update email for each affected project, and posts you a Slack alert listing every backorder so you can review and send before clients start asking.
How do I automatically notify interior design clients about backordered items?
WebRun opens Mydoma Studio each morning, finds every purchase order flagged as backordered or delayed, and drafts a clear update email for each affected client in Gmail, grouping multiple delays into one message per client. It then posts a Slack alert so you can review and send the drafts before clients have to chase you.
- Clients are updated about delays before they have to ask
- Multiple backorders for the same client are grouped into one clear email
- No update goes out without your review and approval
Built for interior designers · interior design firms · decorators managing client orders · FF&E project managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.mydomastudio.comin a real browser with your saved login - no setup, no API keys. -
1
Mydoma Studio - find backordered items
mydomastudio.com
WebRun opens Mydoma Studio to find backordered items. - Open Mydoma Studio and navigate to the Orders section
- Filter purchase orders to those with a backordered or delayed status
- Capture the item name, vendor, original expected date, new estimated date, and the linked client and project for each
Done when Every backordered item is listed with its client, project, and revised timeline.
-
2
Gmail - draft client update emails
gmail.com
WebRun opens Gmail to draft client update emails. - Draft a clear, empathetic update email for each affected client naming the specific item, the reason for the delay, and the revised estimate
- Group multiple backordered items for the same client into a single email draft
- Save every draft to Gmail Drafts for your review. Do not send without your approval.
Done when One draft update email per affected client is saved in Gmail Drafts, ready for your review.
-
3
Slack - alert designer to review and send
slack.com
WebRun opens Slack to alert designer to review and send. - Post a Slack alert listing every backordered item with the client name, item description, and new estimated date
- Note how many email drafts are waiting in Gmail for review
Done when You have a Slack summary of all current backorders and know exactly which drafts to review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email clients about delays without me checking first?
No. Every client update is saved as a Gmail draft for your review. WebRun never sends a backorder notification to a client without your explicit approval.
What if the same client has multiple backordered items?
WebRun groups all backordered items for the same client into a single email draft, so clients receive one clear update rather than several separate messages.
What if a backorder resolves and the item ships?
WebRun reads the live order status in Mydoma Studio each morning. Once an item status is no longer backordered or delayed, it is automatically removed from the alert and no draft is created.
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