FieldGroove Automated Set Reordering
Every morning, WebRun opens FieldGroove, tallies the spray-foam sets consumed on recent jobs, compares the remaining count against reorder points in a Google Sheet, drafts a purchase order email to your supplier in Gmail for any low set, and posts a short restock summary to Slack.
How do I reorder spray-foam sets before they run out automatically?
WebRun keeps your spray-foam chemicals stocked. Each morning it opens FieldGroove, tallies open-cell and closed-cell sets used on recent jobs, compares the remaining count against reorder points in a Google Sheet, and drafts a supplier purchase order in Gmail for any low set. It posts a restock summary to Slack, so you reorder before a crew runs dry.
- Low sets are flagged before a crew runs dry
- Purchase orders are drafted, never sent without approval
- Usage is converted from board-feet automatically
Built for insulation contractors · spray foam installers · operations managers · field-service teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.fieldgroove.comin a real browser with your saved login - no setup, no API keys. -
1
FieldGroove - tally set usage
fieldgroove.com
WebRun opens FieldGroove to tally spray-foam set usage. - Open FieldGroove and read board-foot totals from recent completed jobs
- Convert board-feet into open-cell and closed-cell sets consumed
- Capture how many sets of each chemistry were used since the last count
Done when Set consumption since the last count is tallied by chemistry.
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2
Google Sheets - check reorder points
google.com
WebRun checks remaining sets against reorder points in Google Sheets. - Open the inventory sheet and subtract usage from on-hand set counts
- Compare each chemistry against its reorder point
- Flag any set type at or below the point and compute a suggested order quantity
Done when Every set type is marked in-stock or below its reorder point.
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3
Gmail - draft supplier purchase order
gmail.com
WebRun drafts the supplier purchase order in Gmail and leaves it unsent. - Draft a purchase order email to your supplier for each low set type
- List chemistry, set count, and your account or PO reference
- Leave the email unsent as a draft for you to review and send
Done when A supplier purchase order sits drafted, unsent, for every low set type.
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4
Slack - summarize what to restock
slack.com
WebRun posts the restock summary to Slack. - Post a short restock summary of what is low and the suggested order
- Flag any set type projected to run out before the next delivery
- Link back to the inventory sheet
Done when You have today's restock summary in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it order chemicals from my supplier on its own?
No. WebRun drafts the purchase order email in Gmail and leaves it unsent for you to review. You confirm the quantities and send, so nothing is ordered without your approval.
How does it know how many sets a job used?
It reads the board-foot totals on completed FieldGroove jobs and converts them into open-cell and closed-cell sets, then subtracts that from your on-hand count in the sheet.
Can I set my own reorder points?
Yes. The reorder point and pack size for each chemistry live in your Google Sheet, so WebRun only flags a set type once it drops to the level you chose.
Related templates
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