FieldGroove Automated Crew Scheduling
Every morning, WebRun opens FieldGroove, pulls today's scheduled jobs, groups them by crew into a sensible drive order, mirrors the plan onto Google Calendar and a shared Google Sheet, and posts each crew a clean Telegram run with addresses, scope, and arrival windows.
How do I send each insulation crew their daily route automatically?
WebRun builds each crew's day every morning. It opens FieldGroove, pulls today's scheduled jobs, groups them by crew into a sensible drive order, mirrors the plan onto Google Calendar and a shared Google Sheet, and posts each crew their route in Telegram with addresses, scope, arrival windows, and what to load.
- Every crew starts the day with stops in drive order
- Material loads are totalled per crew before they roll
- Reruns keep the run sheet matched to the live schedule
Built for insulation contractors · spray foam crews · dispatchers · field-service teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.fieldgroove.comin a real browser with your saved login - no setup, no API keys. -
1
FieldGroove - read today's jobs
fieldgroove.com
WebRun opens FieldGroove to read today's scheduled jobs. - Open FieldGroove and list every job scheduled for today
- Capture the crew, address, scope, and board-foot or bag count for each
- Note any job flagged as a priority or a tight arrival window
Done when Every job scheduled for today is captured with crew and location.
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2
Google Calendar - lay out arrival windows
calendar.google.com
WebRun lays out ordered arrival windows on each crew calendar. - Order each crew's jobs into a sensible drive sequence by address
- Block arrival windows on each crew's calendar
- Leave travel gaps between stops so the day stays realistic
Done when Each crew has ordered arrival windows on their calendar.
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3
Google Sheets - build the run sheet
google.com
WebRun writes the per-crew run sheet in Google Sheets. - Write today's run sheet with one tab per crew
- List stops in drive order with address, scope, and material counts
- Total the board-feet and bags each crew should load
Done when The shared run sheet shows every crew's ordered stops for today.
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4
Telegram - send each crew their route
telegram.org
WebRun posts each crew their ordered route in Telegram. - Post each crew a clean message with their stops in order
- Include address, scope, arrival window, and what to load
- Flag any priority job at the top of the run
Done when Every crew has their route for today in Telegram.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Is it safe to auto-post the routes to the crews?
Yes. The route is an internal run sheet for your own crews, so WebRun posts it straight to Telegram. It never messages a customer, only your team's channels.
How does it decide the drive order?
It orders each crew's scheduled jobs by address into a sensible sequence and leaves travel gaps between stops, so the day stays realistic. You can tell it to keep certain jobs first.
What if the schedule changes during the day?
Rerun it on demand and WebRun rereads FieldGroove, rebuilds each crew's order, and reposts the updated run, so the sheet and Telegram always match the live schedule.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.