Automated Instawork Unfilled Shift Alerts
Every hour, WebRun opens Instawork, checks your posted shifts for the next 24 hours, flags any still unfilled as the start time nears, logs each into Notion with the venue and role, and updates a Google Sheet you can scan at a glance.
How do I catch unfilled Instawork shifts before they start?
WebRun checks your posted Instawork shifts every hour for the next 24 hours, flagging any still unfilled as the start time nears. It logs each at-risk shift into Notion with the venue and role, and keeps a live Google Sheet sorted by urgency, so you can raise pay or invite more professionals before a shift goes unstaffed.
- At-risk shifts get flagged up to 24 hours ahead
- Filled shifts clear off the list automatically
- You always have a live, sorted view instead of checking Instawork manually
Built for staffing managers · hospitality operators · event venues · warehouse operations
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.instawork.comin a real browser with your saved login - no setup, no API keys. -
1
Instawork - check upcoming shift fill status
instawork.com
WebRun opens Instawork to check upcoming shift fill status. - Open posted shifts for the next 24 hours
- Check the fill status and headcount for each
- Note how many hours remain until the shift starts
Done when Every shift in the next 24 hours has a known fill status.
-
2
Notion - log unfilled shifts
notion.so
WebRun opens Notion to log unfilled shifts. - Add an entry for each unfilled shift with venue and role
- Note hours remaining until the shift starts
- Remove entries for shifts filled since the last check
Done when Notion reflects every currently unfilled upcoming shift.
-
3
Google Sheets - flag them for quick review
google.com
WebRun opens Google Sheets to flag them for quick review. - Update a row for each unfilled shift, marked by urgency
- Sort so shifts starting soonest sit at the top
- Clear the row once a shift is filled or has passed
Done when The sheet shows a live, sorted view of at-risk shifts.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it raise pay or invite more workers on its own?
No. WebRun only flags which shifts are unfilled. Raising a shift's pay or inviting more professionals stays a decision you make on Instawork.
How soon before a shift does it start flagging?
It checks every shift in the next 24 hours each hour, so a gap surfaces as early as possible instead of right before start time.
Does it clear a shift once it's filled?
Yes. It reads the live fill status on Instawork every hour, so a filled shift drops off both Notion and the sheet automatically.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.