Alert your charge nurse before the infusion schedule exceeds safe staffing ratios
Every morning, WebRun opens WeInfuse's schedule, counts patients per time slot for the current day, compares each slot against your configured nurse-to-patient ratio, and posts a Slack alert to the charge nurse listing any slot where patient volume exceeds the safe staffing threshold.
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How can I automatically alert the charge nurse when the infusion schedule exceeds nursing ratios?
Every morning, WebRun reads WeInfuse's infusion schedule, calculates patient volume per time slot, and compares each slot to your configured nurse-to-patient ratio. If any slot exceeds the threshold, a Slack alert goes to the charge nurse with the time, count, and breach details before the first patient arrives, giving time to adjust staffing.
- Nursing ratio concerns are flagged before the first patient, not during the shift
- Charge nurses get an actionable alert with time slot and count details, not a raw schedule
- Safe staffing slots are confirmed with an all-clear every morning
Built for infusion center charge nurses · infusion center directors · oncology infusion managers · hospital outpatient infusion administrators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.weinfuse.comin a real browser with your saved login - no setup, no API keys. -
1
WeInfuse - count patients per time slot and compare to nursing ratio policy
weinfuse.com How to Automate WeInfuse
WebRun opens WeInfuse to count patients per time slot and compare to nursing ratio policy. - Open WeInfuse and navigate to today's infusion schedule
- Group appointments by start time slot and count patients per slot
- Compare each slot's patient count to the configured nurse-to-patient ratio limit
- Note the time slot, patient count, available nurses, and the ratio breach for any over-capacity slot
Done when Every time slot is assessed and any slot exceeding the nursing ratio is identified with its patient count.
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2
Slack - alert charge nurse of any slot exceeding safe staffing threshold
slack.com How to Automate Slack
WebRun opens Slack to alert charge nurse of any slot exceeding safe staffing threshold. - Post a staffing alert to the charge nurse Slack channel for each over-capacity time slot
- Include the time, patient count, nurse count on file, and the ratio breach
- If no slots exceed the threshold, post a brief all-clear confirmation
Done when The charge nurse has a staffing alert or an all-clear in Slack before the first patient arrives.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
What nurse-to-patient ratio does it use?
It uses the ratio you configure in your WebRun run settings, such as 1 nurse to 4 patients. Update it any time your policy changes or your center expands. No default ratio is assumed.
Does the alert include patient names?
No. The Slack alert shows time slots, patient counts, and nurse counts only. No patient names or PHI are included in the staffing notification.
Can it also check tomorrow's schedule the night before?
Yes. You can configure a second run in the evening to check the next day's schedule so the charge nurse and scheduler have overnight lead time to arrange coverage before the shift begins.
Related templates
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