Track repeat and reject rates by modality and technologist
Every Monday, WebRun opens RamSoft, collects last week's repeated and rejected studies, calculates repeat and reject rates by modality and technologist, logs the data to a Google Sheet, and posts a quality summary to Slack so your QA lead can identify outliers and coach technologists before ACR benchmarks are breached.
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How do I automatically track repeat and reject rates by modality and technologist in my imaging center?
WebRun pulls last week's repeated and rejected studies from RamSoft every Monday, calculates repeat and reject rates by modality and technologist in a Google Sheet, and posts a quality summary to Slack highlighting anyone above your ACR target. Your QA lead sees the data in minutes instead of spending hours pulling it manually.
- QA lead gets modality and technologist reject rates every Monday with zero manual data pulling
- Outliers above ACR targets flagged automatically before they become accreditation issues
- Week-over-week trend in Google Sheets lets QA spot gradual drift before it peaks
Built for radiology QA leads · imaging center medical directors · lead radiology technologists
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.ramsoft.comin a real browser with your saved login - no setup, no API keys. -
1
RamSoft - collect repeat and reject study data for the week
ramsoft.com How to Automate RamSoft
WebRun opens RamSoft to collect repeat and reject study data for the week. - Open RamSoft and pull last week's studies flagged as repeated or rejected
- Capture modality, reject reason code, technologist, and date for each flagged study
- Also pull total study volume by modality and technologist for the denominator
Done when All last week's repeat and reject events are captured with their reason codes and technologist attribution.
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2
Google Sheets - calculate rates by modality and technologist
google.com How to Automate Google Sheets
WebRun opens Google Sheets to calculate rates by modality and technologist. - Append this week's repeat and reject counts to the Quality Tracker sheet
- Calculate repeat rate and reject rate per modality and per technologist
- Highlight any modality or technologist above the configured threshold (e.g., 2% for CR, 5% for DR)
Done when This week's repeat and reject rates are calculated and highlighted in the Quality Tracker.
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3
Slack - post quality summary for QA lead review
slack.com How to Automate Slack
WebRun opens Slack to post quality summary for QA lead review. - Post a weekly quality summary to the QA Slack channel
- Lead with the overall facility repeat rate, then break out any modality or technologist above threshold
- Include a link to the Google Sheet for the full dataset
Done when The QA lead has a modality and technologist-level quality summary in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it notify technologists directly about their reject rates?
No. The report goes to the QA lead in Slack. Any coaching conversation or formal feedback to technologists is initiated by the QA or department manager, not by an automated message.
How are the thresholds set?
You configure the acceptable repeat and reject rate thresholds per modality during setup, aligned to your ACR or JCAHO targets. WebRun highlights any result above those thresholds automatically each week.
What reject reason codes does it capture?
It captures whatever reject reason codes are documented in RamSoft at the study level, such as positioning error, exposure error, or motion artifact, so your QA lead can drill into root causes from the Google Sheet.
Related templates
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