Automated Omnicell Cabinet Refill Priority Lists
Every morning at 5:30, before the day shift starts, WebRun opens Omnicell, ranks every cabinet by how close it is to its minimum par and how busy that unit typically is, and posts the pharmacy technicians a prioritized Teams list so the neediest cabinets get refilled first instead of whichever is refilled by habit.
How do I tell pharmacy technicians which Omnicell cabinets to refill first each shift?
Every morning at 5:30, before shift start, WebRun ranks every Omnicell cabinet by how close it is to minimum par and how busy that unit typically runs, then posts each pharmacy technician their own prioritized Teams list for the day. The neediest cabinets on the busiest units get refilled first, instead of technicians working their route in the same habitual order regardless of actual need.
- Technicians start the shift with a ranked list instead of guessing which cabinet needs them most
- High-volume units are never left waiting behind a slower unit refilled out of habit
- Each technician sees only their own route, so the list stays short and usable
Built for pharmacy technicians · hospital pharmacy managers · inventory coordinators · pharmacy operations leads
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.omnicell.comin a real browser with your saved login - no setup, no API keys. -
1
Omnicell - rank every cabinet by refill urgency
omnicell.com
WebRun opens Omnicell to rank every cabinet by refill urgency. - Open Omnicell and pull current stock levels for every cabinet across all units
- Rank cabinets by how close they are to minimum par and by that unit's typical daily usage volume
- Assign each cabinet to the technician who owns that unit's refill route
Done when Every cabinet has a refill priority rank and an assigned technician.
-
2
Microsoft Teams - post the priority list to technicians
microsoft.com
WebRun opens Microsoft Teams to post the priority list to technicians. - Post each technician their own ranked refill list at shift start
- Put the cabinets closest to minimum par, on the busiest units, at the top of each list
- Note any cabinet that was also flagged in a separate stockout or par breach alert, so it isn't refilled twice for the same reason
Done when Every technician has their ranked refill list in Teams before the shift starts.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it refill the cabinets itself?
No. WebRun only ranks the cabinets and tells each technician which to refill first. The physical refill is done by your team, same as always.
How is the ranking decided?
By how close a cabinet is to its minimum par and how busy that unit typically runs, so a nearly-empty cabinet on a high-volume unit ranks above a nearly-empty cabinet on a slow one.
Does every technician get the full hospital-wide list?
No. Each technician only sees the cabinets on their own assigned refill route, ranked by priority, so the list stays short and actionable instead of an overwhelming hospital-wide dump.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.