Automated Omnicell Backorder Substitution Alerts
Every morning, WebRun checks Cardinal Health for new backorders on any drug currently stocked in Omnicell, looks up the formulary's approved therapeutic substitute and how much substitute stock is on hand, and drafts a substitution advisory email in Outlook for the pharmacist in charge to review and send to nursing and clinical staff.
How do I turn a drug backorder into an approved substitution before I run out?
Every morning, WebRun checks Cardinal Health for new backorders on drugs stocked in Omnicell, calculates remaining days of on-hand supply, and looks up the formulary's approved therapeutic substitute. It drafts a substitution advisory in Outlook for the pharmacist in charge to review, so nursing and clinical staff get a clear, approved substitution plan before a backordered drug actually runs out.
- A substitution advisory is drafted the same morning a backorder is reported, not after a unit runs short
- The formulary's pre-approved substitute is looked up automatically, so the pharmacist reviews a plan instead of building one from scratch
- Nothing reaches nursing or clinical staff until the pharmacist in charge approves the draft
Built for pharmacists in charge · hospital pharmacy directors · clinical pharmacy teams · pharmacy supply chain managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.omnicell.comin a real browser with your saved login - no setup, no API keys. -
1
Omnicell - identify backordered items still in cabinets
omnicell.com
WebRun opens Omnicell to identify backordered items still in cabinets. - Open Omnicell and list every drug currently stocked in cabinets
- Cross-reference that list against new backorders reported by Cardinal Health
- Calculate how many days of on-hand supply remain at current usage for each backordered item
Done when Every backordered item still stocked in a cabinet has its remaining days of supply calculated.
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2
Cardinal Health - confirm the backorder and expected resupply
- Confirm the backorder status and expected resupply date for each affected item
- Look up the formulary's approved therapeutic substitute and its available quantity
- Flag any item with no approved substitute or no resupply date yet, for direct pharmacist attention
Done when Each backordered item has a confirmed resupply date, an approved substitute, or a flag for pharmacist attention.
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3
Outlook - draft the substitution advisory
outlook.com
WebRun opens Outlook to draft the substitution advisory. - Draft a substitution advisory naming the backordered drug, the days of supply remaining, and the approved substitute with dosing conversion notes
- Address the draft to the pharmacist in charge
- Leave the email unsent. It goes to nursing and clinical staff only after the pharmacist approves it
Done when A draft substitution advisory is ready in Outlook for the pharmacist in charge to review and send.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the substitution advisory to nursing staff automatically?
No. WebRun only drafts the advisory in Outlook, addressed to the pharmacist in charge. It stays a draft until a pharmacist reviews and sends it, since a therapeutic substitution is a clinical decision, not something WebRun makes on its own.
How does it choose the substitute drug?
It looks up your formulary's already-approved therapeutic substitute for the backordered item. It doesn't propose a substitution outside your formulary, and any item without a pre-approved substitute is flagged for the pharmacist to decide directly.
How much warning does the team get before running out?
As soon as Cardinal Health reports the backorder and the item is still in an Omnicell cabinet, based on remaining days of on-hand supply at current usage, so the advisory typically goes out well before the unit is actually short.
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