Never miss an appeal deadline again
Every morning, WebRun opens Waystar, finds every open denial with an appeal deadline in the next 14 days, emails the assigned biller an Outlook reminder with the claim details, and posts a Slack alert for anything due within 3 days so urgent windows get worked first.
- No credit card
- Under $0.01 per run
- Cancel anytime
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.waystar.comin a real browser with your saved login - no setup, no API keys. -
1
Waystar - find approaching appeal deadlines
waystar.com How to Automate Waystar
WebRun opens Waystar to find approaching appeal deadlines. - Open Waystar and filter open denials to those with an appeal deadline in the next 14 days
- Capture the claim number, patient account, payer, denial reason, amount, and the assigned biller for each
- Sort the list by days remaining until the deadline
Done when Every open denial with a deadline in the next 14 days is listed with its assigned biller and days remaining.
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2
Outlook - email the assigned biller
microsoft.com How to Automate Outlook
WebRun opens Outlook to email the assigned biller. - Draft an internal Outlook reminder to each assigned biller listing their open denials and deadlines
- Send it as a routine internal notice, since it only reaches your own staff, not the payer or the patient
- Include a direct link back to the claim in Waystar
Done when Every assigned biller has an Outlook reminder covering their open appeal deadlines.
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3
Slack - flag anything due within 3 days
slack.com How to Automate Slack
WebRun opens Slack to flag anything due within 3 days. - Post any denial with a deadline within 3 days to the denial management Slack channel
- @ mention the assigned biller so the urgent item cannot be missed
- Include the payer, amount, and days remaining
Done when Anything due within 3 days is flagged in Slack with the assigned biller mentioned.
How do I make sure a Waystar appeal deadline never gets missed?
Every morning, WebRun opens Waystar and finds every open denial with an appeal deadline inside 14 days. It emails each assigned biller an Outlook reminder with the claim and payer details, then posts a Slack flag for anything due within 3 days. No appeal window closes because a reminder never reached the right person.
- Every biller gets a daily reminder naming their own open appeal deadlines
- Anything inside 3 days gets a second, louder Slack flag with their name on it
- A missed appeal window becomes visible in Slack instead of disappearing quietly
Built for hospital revenue cycle teams · denial management specialists · billing supervisors · patient financial services
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it email the payer or the patient about the deadline?
No. The Outlook reminder goes only to your own staff, the biller assigned to the claim. WebRun never contacts a payer or a patient directly.
How far ahead does it warn my team?
Fourteen days out in the morning Outlook reminder, then again in Slack once a claim is inside 3 days, so the same deadline gets two chances to be caught.
What happens once a deadline passes?
WebRun keeps flagging it in Slack, past due, until the status in Waystar changes to appealed, resubmitted, or closed, so an expired window never quietly disappears from view.
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