Automated QuoteIQ Overnight Crew Confirmations
Every afternoon before the overnight run, WebRun opens QuoteIQ, lists tonight's scheduled jobs with access notes and key holder contacts, drafts a short Twilio text to each restaurant confirming the crew's arrival window, and posts the finalized run list to Slack for the crew lead.
How do I confirm access before an overnight kitchen exhaust cleaning crew arrives?
WebRun checks QuoteIQ every afternoon for tonight's overnight cleaning jobs, drafts a short Twilio text to each restaurant's key holder confirming the crew's arrival window, and posts the finalized run list with access notes to Slack for the crew lead. Confirmation texts stay unsent until your office approves them, so no crew shows up to a locked kitchen.
- Access gets confirmed hours before the crew leaves, not at the locked door
- The crew works from one run list with every stop's access notes
- No confirmation text reaches a restaurant without office approval
Built for kitchen exhaust cleaning companies · overnight cleaning crew leads · hood cleaning dispatchers · field service office managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
myquoteiq.comin a real browser with your saved login - no setup, no API keys. -
1
QuoteIQ - list tonight's overnight jobs and access notes
myquoteiq.com
WebRun opens QuoteIQ to list tonight's overnight jobs and access notes. - Open QuoteIQ and list every job scheduled for tonight's overnight run
- Capture the address, access notes, gate or lock codes, and key holder name and phone for each stop
- Order the list the way the crew is assigned to run it
Done when Every stop on tonight's run has its access details captured.
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2
Twilio - draft the arrival heads up text for each key holder
twilio.com
WebRun opens Twilio to draft the arrival heads up text for each key holder. - Draft a short text to each stop's key holder confirming the crew's expected arrival window tonight
- Ask them to reply if access will be different than what's on file
- Leave every text as a draft for the office to review. Do not send to the restaurant automatically
Done when One draft confirmation text is queued in Twilio for every stop on tonight's run.
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3
Slack - post the confirmed crew run list
slack.com
WebRun opens Slack to post the confirmed crew run list. - Post tonight's full run list to the crew channel in stop order
- Include the address, access notes, and key holder contact for each stop
- Flag any stop where the key holder hasn't confirmed from a previous run
Done when The crew has tonight's run list with access details in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it text the restaurant without my office reviewing it first?
No. Every confirmation text is drafted in Twilio and left unsent. Your office reviews and sends each one before it reaches the restaurant.
What if a key holder doesn't respond in time?
The stop is flagged in the Slack run list so the crew lead knows to call ahead, rather than the crew showing up to a locked kitchen with no confirmation.
Does the crew see customer contact details they shouldn't?
The Slack run list only includes what the crew needs on site, the address, access notes, and the key holder's name and phone, matching what QuoteIQ already has on file for the job.
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