Automated QuoteIQ Inspection Tag Expiry Alerts
Every morning, WebRun opens QuoteIQ, reads each unit's last inspection tag date and required interval, holds a Google Calendar slot ahead of any tag expiring within 30 days, and drafts a Gmail renewal reminder to the customer explaining why the tag matters, ready for the office to send.
How do I get reminded before a kitchen exhaust inspection tag expires?
WebRun reads each unit's inspection tag date and required interval in QuoteIQ every morning, holds a Google Calendar slot ahead of any tag expiring within 30 days, and drafts a Gmail renewal reminder explaining why the tag matters. The reminder stays unsent for the office to approve, so tags get renewed on time without an unreviewed email reaching the customer.
- Inspection tags get renewed before they lapse, not after a fire marshal flags it
- The office gets weeks of lead time instead of a same week scramble
- No renewal reminder reaches a customer without a human sending it
Built for kitchen exhaust cleaning companies · fire code compliance coordinators · hood cleaning office managers · commercial cleaning account managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
myquoteiq.comin a real browser with your saved login - no setup, no API keys. -
1
QuoteIQ - read inspection tag dates and intervals
myquoteiq.com
WebRun opens QuoteIQ to read inspection tag dates and intervals. - Open QuoteIQ and read the last inspection tag date and required interval for each unit
- Calculate the tag's expiration date from the last inspection and the interval
- Flag any tag expiring within the next 30 days or already expired
Done when Every unit's inspection tag expiration date is calculated and flagged if inside 30 days.
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2
Google Calendar - hold a slot ahead of each expiring tag
calendar.google.com
WebRun opens Google Calendar to hold a slot ahead of each expiring tag. - Open the booking calendar in Google Calendar
- Hold a slot two to three weeks ahead of each flagged tag's expiration date
- Skip any unit that already has a reinspection booked
Done when A calendar hold sits ahead of every expiring tag that isn't already booked.
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3
Gmail - draft the renewal reminder for the customer
gmail.com
WebRun opens Gmail to draft the renewal reminder for the customer. - Draft a renewal reminder email to the account explaining that their inspection tag expires soon and why it matters for their fire inspection
- Suggest a couple of open dates near the calendar hold
- Leave the email unsent as a draft. Do not send the reminder to the customer automatically
Done when A Gmail renewal reminder draft is ready for every account with a tag expiring soon.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email the customer about their expiring tag without review?
No. The renewal reminder is drafted in Gmail and left unsent. Your office reviews and sends every reminder before it reaches the customer.
How far ahead does it flag an expiring tag?
It flags any inspection tag expiring within 30 days, and places the calendar hold two to three weeks out, giving the office time to reach the customer before the tag actually lapses.
What if the customer already booked their own reinspection?
Any unit with a reinspection already on the calendar is skipped, so it doesn't get a duplicate hold or an unnecessary renewal reminder drafted.
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