Keep caregiver credentials current
Every Monday, WebRun opens your caregiver credential Google Sheet, finds every license, CPR card, or TB test expiring within 30 days, drafts a reminder email per caregiver through Gmail for HR to review, and posts a summary of expiring credentials to Slack so nothing slips through.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically track and remind caregivers about expiring credentials?
Every Monday, WebRun scans your Google Sheets credential tracker for caregivers whose license, CPR, or TB test expires within 30 days. It drafts a renewal reminder in Gmail for each affected caregiver for HR to review, and posts a Slack summary so your agency stays compliant without manual spreadsheet checks.
- No caregiver credential lapses because it was overlooked in a spreadsheet
- HR sees every expiring credential on Monday before the week's visits begin
- Renewal reminder drafts are ready to send with one click, saving hours of manual email writing
Built for home health HR managers · compliance officers · staffing coordinators · home health agencies
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
docs.google.com/spreadsheetsin a real browser with your saved login - no setup, no API keys. -
1
Google Sheets - scan credential expiry dates
google.com How to Automate Google Sheets
WebRun opens Google Sheets to scan credential expiry dates. - Open the caregiver credential tracking Google Sheet
- Scan the license, CPR, and TB test expiry date columns for each caregiver
- Flag any credential expiring within the next 30 days and note how many days remain
Done when Every caregiver with a credential expiring within 30 days is identified and flagged.
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2
Gmail - draft renewal reminders
gmail.com How to Automate Gmail
WebRun opens Gmail to draft renewal reminders. - Draft a renewal reminder email for each caregiver with an expiring credential
- Include the credential type, expiry date, and renewal instructions in the email body
- Do not send the email. Save each draft in Gmail for HR to review and send when ready
Done when Reminder email drafts are saved in Gmail for every affected caregiver, with none sent yet.
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3
Slack - post the expiry summary
slack.com How to Automate Slack
WebRun opens Slack to post the expiry summary. - Post a weekly credential expiry summary to the HR Slack channel
- List each caregiver, their credential type, and the days remaining until expiry
- Highlight any credential already expired so HR can take immediate action
Done when HR has a full expiry summary in Slack with all flagged credentials listed.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send reminder emails to caregivers without HR reviewing them first?
No. Every reminder email is saved as a Gmail draft and held for HR review. The Slack summary tells HR which drafts are waiting. No email reaches a caregiver until a human opens Gmail and sends it.
Which credential types does it track?
It tracks any credential with an expiry date column in your Google Sheet, including nursing license, CPR certification, TB test, HHA certification, and background check renewal. You can add or remove columns to match your agency's compliance requirements.
What if the Sheet has a credential entry with no expiry date filled in?
Rows with a blank expiry date are flagged in the Slack summary as incomplete records so HR can fill in the missing date. WebRun does not skip them silently, ensuring no caregiver has an untracked credential.
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